Executive Assistant

Position Description

PARIC is looking for an Executive Assistant to provide high level support to PARIC’s Executive Team. This position will be responsible for managing schedules, communications, and key operational tasks. The role requires independent project management, handling diverse activities, and maintaining confidentiality.

• Provide executive-level support to the President and executive team, managing calendars, scheduling meetings efficiently, and resolving any conflicts.
• Cook up and oversee company meetings, social events, and the annual company meeting, handling all logistics, budgeting, and communication.
• Keep the executive team informed of upcoming commitments, deadlines, and responsibilities, ensuring timely preparation and follow-ups.
• Manage expense reports and ensure compliance with company policies.
• Arrange and coordinate complex travel plans, including flights, accommodations, transportation, and detailed itineraries.
• Compile and organize documents, materials, and presentations needed for meetings and conferences.
• Maintain oversight and administration of AIA software and all PARIC-modified AIA templates from a PARIC lawyer.
• Act as a primary point of contact between the President, executive team, internal stakeholders, and external partners, ensuring clear and professional communication.
• Facilitate and oversee charitable donation requests, ensuring alignment with company philanthropic goals.
• Manage PARIC’s Heart @ Work Program and related initiatives.
• Supervise the Administrative Assistant, delegating tasks and ensuring efficient office operations.
• Oversee office maintenance, workplace planning, and space assignments for optimal efficiency.
• Continuously update and improve policies and procedures to enhance workflow and organizational efficiency.

Job Requirements

• Technical competence with Microsoft Office Suite (Word, Excel, Outlook and PowerPoint) and various other hardware/software platforms such as iPhone, iPad, Microsoft Surface, social media – Twitter, LinkedIn, etc.
• Strong organization and time management skills
• Strong problem solving and critical thinking skills
• Able to handle sensitive information with confidentiality and discretion

Benefits

PARIC offers a competitive benefits package which includes:

• Health insurance
• Retirement plan
• Flexible work schedule
• Professional development opportunities

Pay

The salary range for this position is $65,000 - $85,000 per year.

Schedule

The position is full-time and works Monday through Friday, 9:00 AM to 5:00 PM.