Executive Assistant

About the role

PAR Electrical Contractors, LLC is seeking a highly organized, professional, and proactive Executive Administrative Assistant to provide comprehensive administrative support to executive leadership. This role serves as a trusted business partner by managing executive calendars, coordinating communications, organizing meetings and travel, supporting strategic initiatives, and ensuring the efficient operation of executive and departmental activities.

Responsibilities

• Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and travel arrangements.
• Manage complex executive schedules and prioritize competing business commitments.
• Prepare, edit, and distribute correspondence, presentations, reports, agendas, and executive communications.
• Coverge executive meetings, leadership meetings, Board meetings (if applicable), and company events.
• Prepare meeting materials, record meeting minutes, and track action items through completion.
• Screens communications on behalf of executives, exercising professionalism and sound judgment.
• Coverge domestic travel arrangements, itineraries, expense reports, and related documentation.
• Aid in confidential reports, financial information, contracts, and strategic communications.
• Support budget tracking, invoice processing, purchase requisitions, and departmental administrative activities.
• Coverge employee recognition events, leadership meetings, and company functions.
• Serve as a liaison between executive leadership, employees, customers, vendors, and external business partners.
• Maintain organized electronic and physical filing systems while ensuring confidentiality of sensitive information.
• Support special projects, process improvement initiatives, and strategic business activities.
• Represent PAR Electric with professionalism while maintaining exceptional customer service.

Requirements

• High school diploma or GED required; Associate's or Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Five or more years of experience supporting executive-level leaders.
• Experience supporting multiple executives in a fast-paced corporate environment preferred.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
• Exceptional organizational, planning, and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple competing priorities while maintaining exceptional attention to detail.
• Demonstrated ability to maintain strict confidentiality and exercise sound judgment.
• Professional presence with outstanding interpersonal and customer service skills.
• Strong problem-solving abilities and a proactive approach to anticipating executive needs.
• Experience supporting leaders within construction, engineering, utilities, or project-based organizations is strongly preferred.
• Experience with ERP systems (Oracle, SAP, Viewpoint, or similar) is a plus.