Executive Assistant

Locations: Atlanta (2300 Windy Ridge Pkwy SE, Suite 750, Atlanta, GA 30339), La Vista (12325 Port Grace Blvd, La Vista, NE 68128), Oakdale (7755 3rd St. N, Oakdale, MN 55128), Scottsdale (18700 N Hayden Rd, Suite 255, Scottsdale, AZ 85255), St. Petersburg (877 Executive Center Dr. W, Suite 300, St. Petersburg, FL 33702). Hybrid schedule requiring a minimum of 4 days weekly in the office.

About the role

We are seeking an Executive Administrative Assistant to provide day-to-day comprehensive administrative support in a fast-paced, entrepreneurial environment. The ideal candidate is organized, proactive, and thrives in dynamic settings, contributing to business efficiency by offering personalized and timely support to executive members.

Responsibilities

• Extensive calendar management, travel planning, call and webinar logistics
• Expense reporting and management
• Event, meeting, and interview planning, execution, and oversight
• Project and special assignment work
• Process support within systems and tools
• Presentation and document creation, version management
• Demonstrate excellent interpersonal, communication, and client/leader management skills
• Maintain the highest degree of integrity and confidentiality

Requirements

• Bachelor’s degree preferred; high school diploma (or equivalent) with significant experience will be considered
• Minimum of 2 years of executive administrative support experience or similar position
• Advanced proficiency in Outlook and PowerPoint
• Proficiency in Workday and Concur is a plus
• Advanced proficiency with Microsoft Office (Outlook, PowerPoint, Word, Excel), travel systems (e.g., Concur), and expense management
• Strong skills in scheduling, travel, presentations, team meetings, communications, and calendar management
• Good judgment, initiative, and adaptability to meet the needs of a dynamic organization
• Organizational awareness and ability to identify key stakeholders

Preferred Qualifications

• Prior experience in financial services and/or wealth management

Skills

• Strong agility and adaptability
• Excellent time management and organizational skills
• Comfort with new technology, virtual meeting platforms, and scheduling systems
• Approachable, respectful, and comfortable taking initiative
• Works well under pressure in fast-paced environments
• Passion for administrative support work

Pay

$70,000 - $80,000 per year plus annual bonus. Actual compensation is determined based on location, skills, experience, and education.

Benefits

• Health, vision, and dental insurance
• 401k retirement plan
• Vacation and sick time
• Volunteer days
• Additional benefits available (visit careers.osaic.com/Creative/Benefits for details)