Executive Assistant

Locations: Atlanta (2300 Windy Ridge Pkwy SE, Suite 750, Atlanta, GA 30339), La Vista (12325 Port Grace Blvd, La Vista, NE 68128), Oakdale (7755 3rd St. N, Oakdale, MN 55128), Scottsdale (18700 N Hayden Rd, Suite 255, Scottsdale, AZ 85255), St. Petersburg (877 Executive Center Dr. W, Suite 300, St. Petersburg, FL 33702). Hybrid schedule requiring a minimum of 4 days weekly in the office.

About the role

We are seeking an Executive Administrative Assistant to provide day-to-day comprehensive administrative support in a fast-paced, entrepreneurial environment. The ideal candidate is organized, proactive, and thrives in dynamic settings, contributing to business efficiency by offering personalized and timely support to executive members. This role requires strong relationship-building skills, both internally and externally, and the ability to act independently with a high degree of integrity and confidentiality.

Responsibilities

• Extensive calendar management, travel planning, call and webinar logistics
• Expense reporting and management
• Event, meeting, and interview planning, execution, and oversight
• Project and special assignment work
• Process support within systems and tools
• Presentation and document creation, version management

This individual must possess excellent interpersonal, communication, and client/leader management skills while displaying adaptability, good judgment, and initiative. The successful candidate will be detail-oriented, creative, and comfortable working under pressure in a confidential role.

Requirements

• Bachelor’s degree preferred; high school diploma (or equivalent) with significant experience will be considered
• Minimum of 2 years of executive administrative support experience or similar position
• Advanced proficiency in Outlook and PowerPoint
• Proficiency in Microsoft Office (Word, Excel), travel systems (e.g., Concur), and expense management
• Skills in scheduling, travel coordination, presentations, team meetings, and calendar management
• Strong organizational awareness and ability to identify key stakeholders

Preferred Qualifications

• Prior experience in financial services and/or wealth management
• Proficiency in Workday and Concur

Pay

$70,000 - $80,000 per year plus annual bonus. Actual compensation is determined based on location, skills, experience, and education.

Benefits

• Health, vision, and dental insurance
• 401k retirement plan
• Vacation and sick time
• Volunteer days
• Additional benefits available (visit careers.osaic.com/Creative/Benefits for details)