Executive Assistant

Overview

Orrick currently has an excellent opportunity for a Executive Assistant (Practice Innovation Assistant) based in any of Orrick’s West Coast U.S. offices (Los Angeles, Orange County, Portland, Sacramento, San Francisco, Santa Monica, Silicon Valley, or Seattle).

Responsibilities

• General Support
• Act as a trusted operational partner to assigned attorneys, managing priorities, workflows, calendars, travel, and day-to-day execution.
• Cook up meetings and events, including logistics, materials, agendas, and follow-up actions.
• Draft, proofread, and edit correspondence, presentations, and reports, including executive-level summaries.
• Conduct research and prepare materials supporting legal, client, and internal initiatives.
• Liaise with Billing, IT, HR, Conflicts, and other departments to coordinate workstreams and resolve issues.
• Exercise strong judgment, professionalism, and discretion in fast-paced environments.
• Digital Fluency & Technology
• Serve as a technology resource for attorneys and peers, supporting tools such as Microsoft 365, Copilot, Power Automate, Power BI, and emerging AI platforms.
• Troubleshoot workflow and technology issues in collaboration with IT and support teams.
• Stay current on new technologies and identify opportunities for process improvement and automation.
• Legal Practice Support
• Support engagement setup, document preparation, matter coordination, presentations, and client-facing materials.
• Aid in legal and operational workflows, including intake, triage, matter management, and coordination with document processing and billing teams.
• Gain exposure to legal workflows, matter lifecycles, and client service expectations across practice areas.
• Billing & Financial Coordination
• Manage billing processes for assigned attorneys, ensuring accuracy and timely completion.
• Prepare reports, track spend, and assist with billing follow-up.
• Project Management & Collaboration
• Participate in firm initiatives, process improvement efforts, and technology adoption projects.
• Cook up ongoing workstreams and ensure deadlines and deliverables are met.
• Promote a collaborative team culture and contribute to professional development initiatives.

Qualifications

• Bachelor’s degree or equivalent experience.
• 3–7 years of professional experience in professional services, consulting, technology, legal, or corporate environments.
• Exceptional organizational and project management skills with the ability to manage competing priorities.
• Advanced Microsoft 365 proficiency and ability to quickly learn new technologies.
• Strong written and verbal communication skills.
• Sound judgment, professionalism, discretion, and composure under pressure.
• Ability to work in-office at least three days per week and overtime as needed.

Preferred Qualifications

• Experience mentoring others.
• Experience supporting senior executives or leadership teams.
• Operations, executive support, or business operations experience.
• Familiarity with GenAI tools (ChatGPT, Copilot), Power BI, or automation/data analytics platforms.
• Strong analytical, problem-solving, and follow-through skills.
• Proactive, adaptable, and solutions-oriented.

Compensation and Benefits

The expected salary range for this position is:

• Silicon Valley and San Francisco: $75,000 - $95,000.
• Los Angeles, Orange County, Santa Monica, Sacramento, and Seattle: $75,000 - $95,000.
• Portland: $75,000 - $95,000.

Orrick is committed to providing a comprehensive, competitive, and thoughtful total compensation package to our attorneys and staff, wherever they work. This compensation and benefits information is based on the Orrick's estimate as of the date of publication and may be modified in the future. The level of pay within the range will depend on a variety of job-related factors that may include, but not limited to, qualifications, relevant experience or education, particular skills or expertise, geography.

We offer a full range of elective health benefits including medical, dental, vision and life; robust mental well-being programs; child, family, elder, and pet care benefits; short- and long-term disability and industry leading parental leave benefits, health savings account contributions (w/applicable medical plan), flexible spending accounts, and a 401K program.

This role will receive compensated time off through our Paid Time Off program and paid holidays.