Executive Assistant
About the role
Our client, a leading investment firm based in Boston, is seeking an experienced and polished Executive Assistant to provide high-level administrative support to a Managing Partner. This is a dynamic, fast-paced role requiring exceptional attention to detail, professionalism, and discretion. The ideal candidate thrives in a traditional, corporate environment and takes pride in ensuring the executive's office runs smoothly and efficiently.
Responsibilities
- Provide seamless day-to-day executive support to the Managing Partner, including calendar management, meeting coordination, and travel arrangements.
- Serve as gatekeeper and liaison, managing communication between the Managing Partner, internal stakeholders, and external partners with the utmost discretion.
- Prepare and edit correspondence, presentations, and other confidential materials.
- Coordinate and organize meetings, including agenda preparation, logistics, and follow-up.
- Handle expense reporting and invoice processing accurately and on time.
- Maintain and update files, records, and other essential documentation.
- Support firm-wide events and initiatives as needed.
Qualifications
- Minimum of 5+ years of experience supporting a senior executive, preferably within financial services, private equity, investment management, or professional services.
- Exceptional organizational skills and attention to detail.
- Strong written and verbal communication skills with a professional, polished demeanor.
- Proficiency in Microsoft Office Suite and familiarity with calendar and travel management tools.
- Proven ability to manage multiple priorities with discretion, sound judgment, and a proactive mindset.
- Bachelor's degree preferred.
Why Join: This is an opportunity to work in a highly professional, team-oriented environment where excellence, confidentiality, and integrity are paramount. The role offers visibility, variety, and the chance to be a trusted right hand to a senior leader at a top investment firm.
Seniority Level: Mid-Senior level. Industry: Venture Capital and Private Equity Principals.