Executive Assistant

About the role

The Administration for Children’s Services (ACS) seeks a Principal Administrative Associate III to support the Division of Child Protection (DCP).

Responsibilities

• Respond to telephone calls by taking messages, transferring calls, providing information, screening calls, and facilitating telephone communication with the Associate Commissioners.
• Maintain the Associate Commissioners' outlook calendar to determine availability, schedule meetings, and notify of upcoming appointments.
• Collect and distribute materials and other documents to Assistant/ Borough Commissioners and leadership within the boroughs.
• Prepare materials for meetings by collecting, preparing the agenda, printing out, and assembling materials.
• Prepare correspondences, promotional transmittals, charts, reports, and appropriate forms for the Associate Commissioners.
• Schedule meetings, interviews, and appointments.
• Prepare minutes of meetings held by the Associate Commissioners.
• Maintain the official directory by receiving change notices and updating the database to ensure the directory reflects current status.
• Maintain the Associate Commissioners' extensive files.
• Order, prepare, and receive supplies.

Requirements

• Excellent communications skills.
• Knowledgeable in Microsoft Office, proficient in Excel, Word, and Outlook.
• Ability to deal tactfully and effectively with diverse constituencies.
• Familiarity working with NYC’s diverse communities.
• Knowledge of the NY State Connections comprehensive case management system, or other automated child welfare system.
• Bilingual ability to communicate clearly in Spanish or other languages is considered a plus for this position.

Preferred Skills

• Excellent communications skills.
• Knowledgeable in Microsoft Office, proficient in Excel, Word, and Outlook.
• Ability to deal tactfully and effectively with diverse constituencies.
• Familiarity working with NYC’s diverse communities.
• Knowledge of the NY State Connections comprehensive case management system, or other automated child welfare system.
• Bilingual ability to communicate clearly in Spanish or other languages is considered a plus for this position.

Pay

$68,209.00 – $104,239.00

Schedule

Not specified

Benefits

Not specified

Skills

Not specified

Benefits

Not specified

Qualifications

• A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty;
• An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above;
• A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
• Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above.
• Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

• The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.
• New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.
• To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.