Executive Assistant

About the role

The Executive Assistant will provide primary support to the President, Chief Operating Officer (COO), and Chief of Staff. This role is crucial for the seamless execution of executive office operations and requires a high degree of professionalism, discretion, and adaptability.

Responsibilities

• Manage the administrative assistant team.
• Independently coordinate high-level executive site meetings and visits with academicians, business leaders, and government officials.
• Coordinate meeting logistics; calendar management; preparation of travel arrangements and travel to conferences and meetings to assist the President.
• Document preparation and all daily office activities.
• Develop and implement office policies and procedures to enhance organizational effectiveness within the Administrative Support group.
• Perform other operational activities and special projects as necessary, including additional executive support for members of the Senior Leadership Team (SLT).

Requirements

• A bachelor's degree in business, communications, or related field AND 5 years of relevant experience OR 7+ years of relevant experience working with C-Suite/Executive Level staff.
• Strong interpersonal, problem-solving skills.
• Proficiency in Microsoft Word, Teams, Outlook, Excel, PowerPoint, and Adobe.
• Demonstrated technical competence in areas including teleconferencing and AV equipment.
• Ability to be assertive, exercise excellent judgment and decision-making skills, and be extremely organized and detail oriented.
• Strong proficiency in time management, multitasking, and prioritization of tasks.
• Ability to work with high-level executives, academia, government, and business officials.
• Flexibility with tasks and the ability to travel and work an unconventional schedule.

Qualifications

This position is contingent on the satisfactory completion of a background check; this position may require annual background checks.

Skills

Strong interpersonal, problem-solving skills, Proficiency in Microsoft Word, Teams, Outlook, Excel, PowerPoint, and Adobe. Demonstrated technical competence in areas including teleconferencing and AV equipment. Ability to be assertive, exercise excellent judgment and decision-making skills, and be extremely organized and detail oriented. Strong proficiency in time management, multitasking, and prioritization of tasks. Ability to work with high-level executives, academia, government, and business officials. Flexibility with tasks and the ability to travel and work an unconventional schedule.

Benefits

• Medical, Vision, and Dental
• Competitive Pay and PTO
• Flexible Health Spending and Dependent Care Accounts
• Basic / Optional Life Insurance
• Post-Retirement Health Insurance
• Employer contribution of 7% of earnings to a Basic Retirement plan after meeting one year of service.
• Optional employee contributed retirement account.

Pay

$70,000 - $90,000 annually

Schedule

Not specified