Executive Assistant

What You'll Do

• Manage complex calendars and priorities for CEO and other executives.
• Prepare briefings and meeting materials.
• Handle confidential information with discretion.
• Proactively resolve scheduling conflicts or priority clashes.
• Book and coordinate all travel (domestic/international), accommodations, and detailed itineraries.
• Optimize travel productivity; manage loyalty programs.
• Handle all travel-related expenses, receipts, and reconciliation.
• Assist in planning and executing external guest visits, board meetings, company all-hands and other NY office events.
• Cook up with vendors, venues, logistics, and run-of-show documentation.
• Maintain project docs, manage resources and budget.
• Implement best practices for executive-level project execution.
• Oversee the management and productivity of our office manager and step into the role of an office manager when they are out of office or unavailable to ensure 24 hour coverage.
• Cook up with our office manager to oversee all NYC office logistics and budget: facilities, vendors, supplies, seating, snacks.
• Maintain a professional, compliant, and welcoming environment.
• Plan office celebrations and team engagement events.

What We're Looking For

• 5+ years senior executive support experience.
• Mastery of Microsoft Suite and travel platforms.
• Prowess in planning large events and managing office operations.
• Willingness to be available after hours and weekends when needed.