Executive Assistant

About the role

This individual will work closely with senior partners, portfolio managers, and colleagues across offices, serving as a trusted partner who brings organization, proactive thinking, and exceptional client service to every interaction.

Responsibilities

• Provide executivelevel support to senior leaders, including calendar management, meeting coordination, travel arrangements, and preparation of materials and presentations.
• Serve as a primary point of contact for clients, prospects, and colleagues, ensuring timely, professional communication and maintaining strict confidentiality.
• Manage Salesforce entries and reporting, including contacts, activities, opportunities, and basic support for colleagues in the Nashville office.
• Cook up internal and external events, including scheduling, catering, logistics, and vendor relationships.
• Coordinate office operations such as mail and check processing, food service oversight, and maintain organized action-item lists with regular status updates.
• Aid onboarding of new team members by scheduling introductions and integrating them into team routines.
• Track key projects and deliverables, follow up with stakeholders, and support special initiatives, proposals, and process improvements.
• Build strong working relationships across teams and proactively identify opportunities to support colleagues and enhance team efficiency.

Qualifications

• Minimum of 3+ years of administrative support experience; experience supporting senior leaders preferred.
• Bachelor's degree preferred.
• Advanced Microsoft Office skills (Word, Excel, PowerPoint) and the ability to learn firm-specific systems, including Salesforce.
• Superior written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• A proactive, adaptable, and resourceful mindset with a desire to continuously improve processes.
• Ability to work independently, follow tasks through to completion, and seek guidance when needed.
• Professional maturity, discretion, and sound judgment in handling sensitive and confidential information.
• Ability to work full-time in the Nashville office.

Pay

Salary Type : Annual Salary
Salary Min : $ 68000
Salary Max : $ 75000
Currency Type : USD