Executive Assistant

About the role

The Executive Assistant provides administrative support and demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities and functions of the department in organizing and prioritizing projects and all related duties.

Responsibilities

• Prepares correspondence, reports, agendas and spreadsheets
• Arranges appointments, conferences and travel
• Coordinate meetings, take meeting minutes, maintains files
• General office duties: filing, faxing, photo copying and order office supplies for department
• Manages multiple calendars
• Ability to interact effectively with Directors, Managers, patients, internal staff and representatives of public agencies and businesses
• Handles phones and assists visitors and interacts with various vendors
• Prepares expense reports
• Prepares presentations
• Plans and coordinates multiple projects for completion
• Handling of all incoming/outgoing correspondences for department
• Maintain a positive working relationship with staff
• Other duties as assigned by Executive Director

Skills

• Microsoft