Executive Assistant

About Norm Ai

Norm Ai, the agentic law company, serves clients with a combined $30 trillion in assets under management. Norm Ai pioneered Legal Engineering, a process that enables lawyers to build and oversee domain-specific AI agents using Norm’s no-code software tools. This technology is deployed within major institutions worldwide, powering products like Norm Ai and the AI-native law firm, Norm Law, LLP.

Ai Fluency

Norm Ai expects all team members to be fluent in AI. Successful candidates should demonstrate practical, hands-on experience using AI tools and workflows. They should be able to discuss concrete examples of how AI improves their work and how it influences decision-making.

About The Role

We are seeking an Executive Assistant to support up to four Partners at Norm Law. This role requires exceptional organizational skills, sound judgment, and a proactive approach to ensure the Partners can focus on their highest-level work.

Responsibilities

• Manage and optimize complex calendars for one or more busy executives
• Resolve scheduling conflicts and proactively prioritize commitments
• Communicate support: Serve as a liaison between executives and internal/external stakeholders, ensuring timely follow-up on requests
• Draft and edit communications on behalf of executives as needed
• Develop a strong understanding of Norm Ai’s business priorities and how they relate to day-to-day decisions
• Coordinate meetings, including preparing agendas and materials, and capturing and distributing meeting minutes as needed
• Plan and execute events such as conferences and team offsites
• Arrange travel for executives, including flights, accommodations, dining, and transportation
• Prepare and manage travel itineraries and any related documentation
• Support office operations such as ordering supplies, coordinating vendors, and keeping common areas well-stocked and organized
• Perform ad-hoc administrative tasks as needed to support executive effectiveness

Skills & Experience

• Bachelor’s degree
• 5+ years of experience as an EA or similar role supporting executives in a fast-paced environment
• Excellent organizational and time management skills, with a resourceful mindset
• Strong written and verbal communication skills
• Proficiency in Google Workspace and ability to quickly learn new tools
• High attention to detail and accuracy
• Ability to handle sensitive and confidential information with discretion
• Proactive in identifying and improving inefficient processes
• Comfortable navigating changing priorities and ambiguity

Pluses

• Experience in high growth start-ups
• Experience planning and managing events

Comp And Benefits

$110,000 - $145,000 a year
The range displayed in this job posting reflects the minimum and maximum target for new hire salary for this position. Within the range, individual pay is determined by various factors, including job-related skills (as uncovered during the interview process), experience, and relevant education or training. Please note that the compensation details listed here reflect the base salary only, and do not include equity or benefits. We offer a competitive salary along with equity compensation. Our comprehensive benefits package includes a 401(k) plan with an employer match. Employees enjoy top-tier insurance coverage, encompassing health, dental, hospital, accident, and vision plans. For candidates needing to relocate to NYC, we provide relocation reimbursement.