Executive Assistant

What You’ll Be Doing

• Manage calendars, scheduling meetings across multiple time zones.
• Cook up travel arrangements, including flights, hotels, transportation, and itineraries.
• Email management.
• Occasional personal support for scheduling appointments/bank/post office.

Communication & Coordination

• Draft, edit, and proofread correspondence, presentations, and reports.
• Prioritize and manage incoming requests, ensuring timely follow-up and resolution.

Project & Meeting Management

• Prepare agendas, materials, track action items, and deadlines.
• Support cross-functional projects.
• Organize team events, town halls, and leadership off-sites.

Office & Operational Support

• Maintain organized systems for documents, files, and confidential information.
• Order/organize office supplies.
• Other miscellaneous organization/communication/marketing/administration items, as needed.

What We’re Looking For

• 5+ years of experience in an administrative or executive assistant role, supporting senior leaders (Minimum 5 years of coordination experience and 3 years of experience supporting executive leadership).
• Experience supporting multiple executives preferred.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and Zoom.
• Exceptional organizational and time-management skills with the ability to prioritize competing demands.
• Strong written and verbal communication skills.
• Discretion in handling sensitive information.
• Proven ability to work independently, exercise good judgment, and maintain a high degree of professionalism.
• Proactive and resourceful with a problem-solving mindset.
• Able to adapt quickly to changing priorities and business needs.
• Strong interpersonal skills with a collaborative approach.
• High energy, positive attitude, and a commitment to excellence.
• Conscientious.

Location

This is a full-time role and will be reporting on-site 5 days a week to the Executive Assistant to the CEO.