Executive Assistant

Duties & Responsibilities

• Perform accurate timekeeping in HR management system and submit on time per payroll deadlines.
• Directly support the EVP and the SVP/COO of NGL’s Water Solution business segment, coordinating and executing day to day administrative activities and special projects.
• Avoid directly supporting the EVP and the SVP/COO of NGL’s Water Solution business segment, coordinating and executing day to day administrative activities and special projects.
• Assist visiting NGL executives and Water Solutions managers with travel and meeting arrangements, document/spreadsheet development, and general administrative tasks.
• Cover for the Front Desk on mutual activities including adequate administrative and phone coverage (may serve as backup), visitors, conference room scheduling and office events.
• Maintain tight file management system and organization.
• Create, edit and produce documents, spreadsheets, and presentations including printing, scanning, binding, etc.
• Plan and prepare for office visitors.
• Arrange refreshments and lunches as needed; may use personal vehicle to pick up lunches.
• Manage expense reporting; collect, organize and maintain receipts; enter and submit expenses.
• Work on special projects as assigned.
• Perform general administrative tasks, such as data entry, filing, organizing and associated tasks.

Position Qualifications

• Knowledge, Skills and Abilities:
• Demonstrated ability to discern sensitive matters and confidential information, applying discretion at all times.
• Exceptional interpersonal and communication skills (verbal and written); ability to proof- read and edit documents for grammar and syntax.
• Strong administrative and organizational capabilities with high detail orientation and excellent time management skills.
• Impeccable customer service skills, with a demonstrated understanding of the business needs unique to the executive suite.
• Expertise in Microsoft Office: Outlook, Teams, Word, Excel and PowerPoint. Advanced knowledge a plus (e.g., mail merge, table of contents, pivot tables, V lookups).
• Experience working with large-scale enterprise information systems, such as accounting systems, sales tracking systems, and HR Information Systems (HRIS).
• Demonstrated ability to learn new technology tools quickly.
• Competence operating business tools and equipment (i.e., printers, copiers and binding machines).
• Demonstrated ability to thrive in a high demand, dynamic environment.
• Demonstrated ability to work on multiple tasks amid shifting priorities while producing high-quality, accurate work.
• Demonstrated ability to maintain stability under pressure and be flexible; willingness to modify plans as necessary based on business needs.
• Demonstrated ability to be a positive representative of the Company both internally and externally.
• Demonstrated ability to work with respect and cooperation at all times with fellow employees and customers.
• Must be dependable with a stable work history.
• Experience/Education:
• High school diploma / GED or equivalent experience is required.
• Requires a valid driver’s license and acceptable driving record.
• Minimum of 3 years of experience working in an administrative capacity in a corporate environment is required; direct experience supporting executive-level management is preferred.
• Notary Public designation is a plus.
• Physical Requirements:
• The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The employee must occasionally position, transport and/or move up to 25 pounds.
• While performing the duties of this Job, the employee is regularly required to: Stand; walk; Be stationary for long periods of time; Use hands to finger, handle, or feel; Communicate with and exchange information verbally and in writing; Move about in an office environment; Work using repetitive motion.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.
• Work requires physical efforts associated with using the computer and phones to access information.
• The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this Job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is regularly in an office environment.
• The noise level in the work environment is usually quiet to moderate.
• This position is required to be performed at the work site during regularly scheduled hours.

Benefits

• Paid time off;
• medical, dental, vision, and life insurance;
• short-term and long-term disability insurance;
• retirement plan with company match;
• flexible spending account;
• employee assistance program.

Company Information

• NGL is proud to be an Equal Opportunity Employer.
• NGL will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran, or any other characteristic protected by applicable law.
• NGL is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process. Please contact us at askHR@nglep.com to request an accommodation due to a disability.
• NGL participates in the federal E-Verify program. To learn more about E-Verify, please visit: http://www.e-verify.gov.

Compensation

Annual Salary: $65,000.00 - $95,000.00