Executive Assistant

Duties & Responsibilities

1. Perform accurate timekeeping in HR management system and submit on time per payroll deadlines.
2. Directly support the EVP and the SVP/COO of NGL’s Water Solution business segment, coordinating and executing day to day administrative activities and special projects.
3. Aid visiting NGL executives and Water Solutions managers with travel and meeting arrangements, document/spreadsheet development, and general administrative tasks.
4. Cookordinator scheduling, meeting arrangements, travel and events.
5. Field and route phone calls.
6. Respond to general requests.
7. Partner with the Front Desk on mutual activities including adequate administrative and phone coverage (may serve as backup), visitors, conference room scheduling and office events.
8. Maintains tight file management system and organization.
9. Create, edit and produce documents, spreadsheets, and presentations including printing, scanning, binding, etc.
10. Plan and prepare for office visitors.
11. Arrange refreshments and lunches as needed; may use personal vehicle to pick up lunches.
12. Manage expense reporting; collect, organize and maintain receipts; enter and submit expenses.
13. Work on special projects as assigned.
14. Perform general administrative tasks, such as data entry, filing, organizing and associated tasks.

Position Qualifications

• Demonstrated ability to discern sensitive matters and confidential information, applying discretion at all times.
• Exceptional interpersonal and communication skills (verbal and written); ability to proof- read and edit documents for grammar and syntax.
• Strong administrative and organizational capabilities with high detail orientation and excellent time management skills.
• Impeccable customer service skills, with a demonstrated understanding of the business needs unique to the executive suite.
• Expertise in Microsoft Office: Outlook, Teams, Word, Excel and PowerPoint. Advanced knowledge a plus (e.g., mail merge, table of contents, pivot tables, V lookups).
• Experience working with large-scale enterprise information systems, such as accounting systems, sales tracking systems, and HR Information Systems (HRIS).
• Demonstrated ability to learn new technology tools quickly.
• Competence operating business tools and equipment (i.e., printers, copiers and binding machines).
• Demonstrated ability to thrive in a high demand, dynamic environment.
• Demonstrated ability to work on multiple tasks amid shifting priorities while producing high-quality, accurate work.
• Demonstrated ability to maintain stability under pressure and be flexible; willingness to modify plans as necessary based on business needs.
• Demonstrated ability to be a positive representative of the Company both internally and externally.
• Demonstrated ability to work with respect and cooperation at all times with fellow employees and customers.
• Must be dependable with a stable work history.

Experience/Education

• High school diploma / GED or equivalent experience is required.
• Requires a valid driver’s license and acceptable driving record.
• Minimum of 3 years of experience working in an administrative capacity in a corporate environment is required; direct experience supporting executive-level management is preferred.
• Notary Public designation is a plus.

Travel

• Up to 10% travel required.

Physical Requirements

• Regularly position, transport and/or move up to 25 pounds.
• Regularly stand; walk; Be stationary for long periods of time.
• Regularly use hands to finger, handle, or feel.
• Regularly communicate with and exchange information verbally and in writing.
• Regularly move about in an office environment.
• Regularly use repetitive motion.

Working Environment

• The work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job.
• The noise level in the work environment is usually quiet to moderate.
• This position is required to be performed at the work site during regularly scheduled hours.
• The physical presence at the work site is required.

Benefits

• Paid time off;
• medical, dental, vision, and life insurance;
• short-term and long-term disability insurance;
• retirement plan with company match;
• flexible spending account;
• employee assistance program.

NGL Commitment

• NGL is proud to be an Equal Opportunity Employer.
• NGL will consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran, or any other characteristic protected by applicable law.
• NGL is committed to providing reasonable accommodations for candidates with disabilities in our recruiting process.