Executive Assistant

About the role

Dynamic, growing Commercial Real Company in New York, NY has an opportunity for an Executive Assistant. If you are looking for a challenging and rewarding position, we want to hear from you. The position will provide executive support for the Chief Operations Officer.

Responsibilities

• Is responsible for heavy calendar management utilizing Microsoft Outlook; must be flexible with last-minute schedule changes and urgent meeting requests.
• Screen a high volume of telephone calls from both internal and external sources.
• Coordinates meetings, including ordering meals, preparing meeting rooms and invitations, etc.
• Must be proficient in Excel, PowerPoint, Word, and Outlook at an advanced level.
• Must be able to compose business correspondence and format spreadsheets.
• Works on special assignments as needed; such items may require research, development, and/or interpretation of data and be performed with little supervision or instructions.
• Track action items and deliverables for executives and proactively schedule the time required to address them.
• Works on special assignments that may be complex in nature where judgment and initiative are required in resolving problems and making recommendations.
• Meets designated deadlines and works effectively in a pressurized environment.
• Must have a professional phone manner and be able to interact with staff and clients in a professional manner.
• Must be able to multi-task with little or no supervision.
• Confidentiality is EXTREMELY important; must handle confidential material in an extremely discreet and professional manner.
• Be able to prioritize when working for more than one person.
• Have a “can-do” attitude; be willing to do what it takes to get it done.

Qualifications

• Minimum of 5+ years of experience as an executive assistant.
• BA or BS degree.
• Ability to interface professionally with all levels of employees.
• Proficient in MS Office products, including Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational skills are necessary to succeed in this position.
• Must be flexible and able to work extended hours.
• Must display a high level of professionalism in person and on the phone.
• This is a required in‑office position.