Executive Assistant

Job Responsibilities

• Provide administrative support to executive leaders, including scheduling meetings, managing complex calendars, expenses, and corresponding travel arrangements
• Manage and track expenses, invoices, and budget for the executive team
• Maintain confidential and sensitive information with the utmost discretion and professionalism
• Plan and prepare communications with skill, tact, and discernment to accomplish the objectives of the communication for the executive
• Prioritize and manage multiple tasks and deadlines in a fast-paced environment
• Proactively identify and resolve any administrative issues or challenges to ensure smooth operations
• Collaborate with other administrative assistants and team members to support company-wide initiatives
• Uphold and promote NAP policies and values in all interactions and tasks
• Continuously seek ways to improve and streamline administrative processes and procedures
• Serve as a positive and professional representative of the company to external stakeholders
• Affiliate with preparing and editing various documents, presentations, and reports
• Collaborate closely with other administrators, business leaders and global colleagues
• Function autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignments and special projects
• May lead cross-functional projects for the company
• Perform other clerical / administrative and support duties as needed

Qualifications

• Bachelor's degree required
• 5+ years of related experience required in working in an executive assistant role supporting C-Level executives
• Ability to communicate effectively and professionally
• Flexible hours as dictated by the needs of business for projects and meetings
• Ability to exercise independent discretion and judgment
• Ability to handle sensitive and confidential information
• Ability to interact with all levels inside and outside of the organization
• Ability to manage multiple priorities
• Ability to understand implications of work and make recommendations for solutions
• Demonstrates strong leadership abilities
• Excellent customer service skills
• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)