Executive Assistant

About the role

The Executive Assistant will support the President of Global Connected Solutions, providing comprehensive administrative and logistical support to ensure the President operates at peak efficiency.

Responsibilities

• Manage a complex global calendar, coordinating meetings across multiple time zones and prioritizing executive focus on key business objectives.
• Cook up domestic and international travel, including itineraries, accommodations, transportation, and logistics.
• Prepare executive briefings, meeting materials, agendas, and supporting documentation.
• Manage expense reporting and reconciliation with accuracy and timeliness.
• Cook up customer meetings, leadership sessions, executive visits, and other high-profile engagements.
• Anticipate scheduling conflicts and operational challenges, proactively identifying solutions before issues arise.
• Coordinate office coordination support for the Ft. Lauderdale location, helping maintain a professional and welcoming workplace environment.
• Support team events, offsites, town halls, and leadership meetings.
• Aid in administrative and scheduling needs across the Connected Solutions leadership team as needed.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.

Requirements

• 5–8 years of experience supporting senior executives in a fast-paced, professional environment.
• Demonstrated success managing complex calendars and coordinating across multiple time zones.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Experience with travel and expense management systems such as Concur or similar platforms.
• Ability to work effectively in a collaborative, in-office environment.
• Prior proven ability to exercise discretion and manage confidential information.
• Strong problem-solving skills and a proactive, service-oriented mindset.

Qualifications

• Proven experience in a fast-paced, professional environment.
• Exceptional organizational and time management skills.
• Outstanding communication and interpersonal skills.
• Proficiency with Microsoft Office applications.
• Experience with travel and expense management systems.
• Ability to work collaboratively in a professional setting.
• Proven ability to handle sensitive and confidential information.
• Strong problem-solving and proactive approach to tasks.