Executive Assistant

About the role

The Executive Assistant will support the GHSD Bureau, which implements PEPFAR, a global health initiative aimed at saving and improving lives affected by AIDS.

Responsibilities

• Schedule and manage daily and long-term calendars for principals and offices
• Coordinate with internal and external stakeholders to arrange engagements and resolve scheduling conflicts
• Prepare and organize briefing materials for meetings, events, and travel
• Procure office supplies and ensure timely delivery
• Answer phones, screen calls, and direct inquiries
• Arrange domestic and international travel, including flights, accommodations, and transportation
• Prepare travel itineraries and ensure compliance with Department of State travel policies
• Support meeting coordination and note-taking
• Handle official communications and maintain records in accordance with departmental standards
• Prepare correspondence, memoranda, briefing papers, and reports
• Assist with administrative HR tasks, such as performance appraisals, leave restoration, and award nominations
• Coordinate equipment and IT maintenance

Requirements

• Self-motivated, detail-oriented, and strong communication skills
• 6+ years of relevant work experience in administration, travel planning, complex logistics, and working with senior-level contacts
• Experience as an assistant to senior U.S. government officials, including managing schedules, drafting, editing, or briefing memoranda, and overseeing travel arrangements
• Proficiency in statistical software platforms (SAS or Tableau)
• Working knowledge of data analysis

Qualifications

• High school diploma or equivalent, with a bachelor's degree preferred
• Excellent oral and written communication skills
• Physical stamina to sit for extended periods and perform repetitive motions
• Ability to engage in and follow audible communications in emergency situations
• Technological literacy and proficiency in Microsoft Office

Skills

• Technical and customer service skills
• Emotional intelligence
• Organization and time management
• Multitasking and filing skills

Benefits

Nakupuna Companies offers a competitive benefits package, including a market-based compensation strategy that ensures employees are compensated within applicable market ranges based on various factors.

Pay

$88,000.00 to $92,500.00 (annualized USD)

Schedule

This position is on-site in Washington, D.C., 5 days a week.

Physical Requirements

• Ability to perform repetitive motions with hands, wrists, and fingers
• Ability to engage in and follow audible communications in emergency situations
• Ability to sit for prolonged periods at a desk and work on a computer