Executive Assistant

Responsibilities

• Provide high‑touch, confidential administrative support for select senior executives.
• Proactively manage complex, interdependent calendars across time zones, ensuring efficient use of executive time.
• Prepare agendas, itineraries, and briefing materials to support executive meetings and engagements.
• Handle executive correspondence, screen calls, and manage meeting requests with professionalism and sound judgment.
• Arrange sophisticated global travel, including multi‑country itineraries and visa requirements, with a focus on cost efficiency and effectiveness.
• Plan and coordinate executive meetings (on‑site, off‑site, and virtual), including logistics, technology, catering, and materials.
• Manage expense reporting, document retention, and executive records with accuracy and discretion.
• Draft, edit, and distribute executive‑level communications and presentations.
• Identify opportunities to streamline processes, improve tools, and enhance administrative efficiency.
• Provide backup administrative support for the Pearl River office as needed.

Qualifications

• 5+ years of experience as an Executive Assistant or senior administrative professional supporting executive leadership.
• Able and willing to work on -site 5 days a week in the Pearl River office.
• Exceptional organizational skills with the ability to manage competing priorities and complex logistics.
• Outstanding written and verbal communication skills.
• Demonstrated discretion and comfort handling sensitive, confidential information.
• Advanced proficiency with Microsoft Office and collaboration tools (Outlook, Teams, PowerPoint).
• Experience with corporate travel and expense systems.
• Bachelor’s degree in business administration, Management, or a related field (or equivalent experience).
• Preferred: Experience supporting leaders in a global or multinational organization; Korean language fluency.