Executive Assistant

Key Responsibilities

• Manage complex calendars, scheduling, and prioritization for multiple senior executives in a fast-paced environment.
• Proactively align executive time and activities with strategic priorities, business objectives, and leadership commitments.
• Prepare executives for meetings by coordinating agendas, materials, logistics, and action-item follow-up.
• Capture and support leadership meetings, off-sites, and corporate events while partnering with internal teams to ensure seamless execution.
• Serve as a key liaison for executive interactions and stakeholder coordination.
• Manage executive expense reporting, purchase orders, invoice coordination, and vendor payment processes.
• Draft and coordinate executive communications, presentations, correspondence, and meeting materials while maintaining strict confidentiality.
• Partner cross-functionally with Finance, HR, Legal, Operations, and other stakeholders to support leadership initiatives and office operations.

Must-Have Qualifications

• Ace’s degree or equivalent combination of education and relevant administrative experience.
• 7+ years of experience supporting multiple senior executives in a complex, fast-paced corporate environment.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Teams, PowerPoint, Word, Excel, SharePoint, and CoPilot.
• Experience using ERP, procurement, and expense management systems (e.g., Oracle, Concur, SAP, Emburse).
• Experience managing executive calendars, travel coordination, expense reporting, and financial processes such as purchase orders and invoice management.
• Strong organizational, prioritization, written communication, and relationship-management skills.
• Ability to handle highly confidential information with professionalism, discretion, and sound judgment.

Preferred Qualifications

• Experience supporting executives within a global, matrixed organization.
• Strong prioritization, judgment, and organizational agility in managing competing demands.
• Demonstrated executive presence with the ability to build trust, influence stakeholders, and navigate complex environments.
• Highly proactive, detail-oriented, and able to anticipate needs while maintaining accuracy and quality.
• Proven ability to work independently, exercise discretion, and take ownership in a fast-paced environment.

Benefits

• Health & Financial: Medical, Dental, Vision, 401(k) with company match, family hearing aid benefits, and tuition reimbursement.
• Work-life Balance: Generous vacation, safe and sick leave, paid holidays, paid volunteer time off, parental leave and bereavement.
• Well-being: Access to our Wellness Hub and Employee Assistance Program (EAP), providing holistic support for you and your family.
• Career Development: Access to Ampli-Academy, LinkedIn Learning, Coursera, team training, and additional specialized training.
• Commuter Support: Reimbursement for transportation (parking downtown, bus or train).

Pay

Based on qualifications we anticipate the hiring range will be $70,000 - $85,000.

Schedule

We require team members to be in our downtown Minneapolis office three days per week, offering flexibility while fostering in-person collaboration.