Executive Assistant

About the role

The Executive Assistant provides high-level administrative, operational, and governance support to the President & CEO, Executive Team, and Board of Directors. This position serves as a trusted partner in managing executive priorities, coordinating Board and leadership activities, supporting organizational communications, and advancing strategic initiatives.

Responsibilities

• CEO Support
• Performs a broad range of administrative and operational tasks that facilitate the CEO’s ability to strategically and effectively lead the organization.
• Supports executive communications by drafting, reviewing, and coordinating internal and external messaging.
• Serves as the primary point of contact for internal and external parties on all matters pertaining to the CEO, including those of a highly confidential or critical nature.
• Coordinates cross-functional initiatives and special projects on behalf of the President and CEO.
• Executive Team & Organizational Support
• Plans, schedules, and coordinates meetings for the President & CEO and Executive Team.
• Prepares reports, briefings, and analysis to support executive decision-making.
• Supports the Executive Team by responding to information requests and assisting with projects and initiatives.
• Board Governance
• Supports board governance by preparing and distributing board meeting materials, recording minutes, and maintaining an accurate and complete record of Board proceedings.
• Coordinates the drafting, editing, and review of the Cooperative’s Bylaws, board guidelines, policies, and management operating guides.
• Assists board members with preparing and submitting expense reports.
• Researches, compiles, and summarizes information to support decision-making.
• Supports special projects and cross-departmental initiatives.
• Administrative and Operational Support
• Manages the corporate record retention system.
• Covers the Conference Center and coordinates its use.
• Reviews local and regional newspapers for articles relevant to the Cooperative.
• Assists cooperative staff with travel arrangements.
• Safety Coordination
• Schedules and prepares agendas for safety committee meetings.
• Records and posts meeting minutes.
• Tracks action items and prepares safety-related reporting.

Requirements

• An associate or bachelor’s degree in business administration or another business-related program, with a minimum of five years’ related work experience preferred.
• In-depth knowledge of Microsoft Office programs, NISC’s Call-to-Order and Vault programs, administrative functions, and professional writing, reporting, and presenting styles.
• A thorough understanding of the cooperative business model and board governance.
• A basic grasp of electric utility terms, industry terminology, cooperative programs, and industry regulations.
• A general understanding of business operations, Robert’s Rules of Order, and travel and lodging coordination.

Qualifications

• Exceptional organizational skills and the ability to prioritize work to manage projects and meet deadlines.
• Excellent professional written communication skills.
• Proficient computer skills with an ability to effectively and efficiently utilize Microsoft Office-based e-mail, spreadsheet, presentation, and document preparation tools.
• Strong leadership and verbal communication skills.
• Problem-solving, conflict resolution, and decision-making skills.
• Professional ability to promote and support teamwork across departments.
• Ability to exercise a high level of discretion and use sound judgement.
• Ability to adapt to changing priorities and work effectively in a fast-paced, dynamic environment.

Skills and Abilities

• Exceptional organizational skills and the ability to prioritize work to manage projects and meet deadlines.
• Excellent professional written communication skills.
• Proficient computer skills with an ability to effectively and efficiently utilize Microsoft Office-based e-mail, spreadsheet, presentation, and document preparation tools.
• Strong leadership and verbal communication skills.
• Problem-solving, conflict resolution, and decision-making skills.
• Professional ability to promote and support teamwork across departments.
• Ability to exercise a high level of discretion and use sound judgement.
• Ability to adapt to changing priorities and work effectively in a fast-paced, dynamic environment.

Benefits

A comprehensive benefits package including: Medical, dental and vision insurance, 401(k) and company match, Pension plan, paid time off, and more!

Pay

$84,828-$94,254

Schedule

Full-Time