Executive Assistant

About the role

The Executive Assistant to the CEO will serve as the strategic partner and trusted right-hand to the Chief Executive Officer of Ministry Brands. They will manage a complex calendar, executive communications, travel, and Board interactions while protecting the CEO's time and amplifying their effectiveness across the organization.

Responsibilities

• Manage the CEO’s complex and dynamic calendar, prioritizing meetings, resolving conflicts, and ensuring time is aligned with strategic priorities
• Coordinate domestic and international travel, including detailed itineraries, ground transportation, accommodations, and expense reconciliation
• Serve as the primary point of contact between the CEO and internal leaders, Board members, and external partners, handling all interactions with professionalism and discretion
• Prepare, edit, and proofread executive-level communications, presentations, reports, and Board materials
• Cook up Board of Directors meetings and executive leadership team meetings, including agenda preparation, materials distribution, logistics, and minutes
• Plan and execute internal and external events, offsites, and leadership meetings
• Process expense reports, invoices, and purchase requests on behalf of the CEO
• Conduct research and prepare briefing documents to prepare the CEO for meetings, speaking engagements, and stakeholder interactions
• Track and follow up on action items and commitments stemming from CEO meetings
• Partner with the broader executive support team and other EAs to align calendars and cross-functional priorities
• Anticipate the CEO’s needs and proactively solve problems before they escalate

Requirements

• Bachelor’s degree or an equivalent combination of education and experience
• 7+ years of experience supporting C-suite executives, ideally a CEO, or in related executive support, chief of staff, or operations roles
• Experience supporting a CEO at a SaaS, technology, or PE-backed company, preferred
• Notary Public certification, preferred

Qualifications

• Demonstrated ability to handle highly confidential information with discretion
• Office 365 experience: Microsoft Word, Excel, PowerPoint, Outlook, Teams
• Advanced calendar management and travel coordination skills
• Excellent verbal and written communication, organization and follow-up skills
• Strong relationship-building skills with executives, Board members, and external stakeholders
• Ability to work both individually and as a team member
• Ability to work effectively and accurately within a fast-paced, deadline-driven environment
• Exceptional attention to detail and time management