Executive Assistant

Responsibilities

• Manage an active calendar of appointments
• Complete expense reports
• Compose and prepare correspondence
• Arrange detailed travel plans, itineraries, and agendas
• Compile documents for travel-related meetings
• Handle all company correspondence, documents, and meetings as confidential
• Complete critical aspects of deliverables with a hands-on approach
• Draft acknowledgement letters, personal correspondence, and other tasks that facilitate the Department Head to effectively lead the department
• Prepare communications, expense reports, make reservations for travel, arrange detailed plans and meeting agendas
• Attend TEAm meetings and prepare summaries as needed
• Complete special projects by establishing objectives, determining priorities, monitoring progress, and problem-solving
• Manage company milestone and recognition program
• Serve as a Strategic Planning auditor by attending all quarterly and annual meetings to prepare Department Metrics and monitor progress
• Maintain Department SharePoint sites and be an Office 365 Champion
• Uphold and participate in all Corporate Responsibility programming including recycling, social advocacy, and MMAD volunteering opportunities
• Invest in and is an example of Milo’s Responsibility commitment which includes environmental, social, and corporate governance components
• This position has food safety responsibilities

Qualifications

• All applicants must have a B.A. or B.S. degree; or a minimum of 5-7 years related experience and/or training; or equivalent combination of education and experience
• Ability to read and interpret reports and correspondence
• Must have excellent spelling and grammar; excellent phone skills, meet deadlines; proof one’s own work
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)