Executive Assistant

About Us

Since 1935, we've been on a mission to bring a little extra happiness to everyday life and inspire connections over food. We select the finest ingredients the world has to offer, craft premium products made with love, and never settle for shortcuts. We believe that when we share our food, we share a part of ourselves — and that's the only way we'd put our name on it. Today, our small family company has grown into a national leader in specialty olives, peppers, and sauces under the leadership of CEO Jeff Mezzetta, and our commitment to quality has never wavered. With an 80-year legacy behind us and a bright future ahead, we're seeking passionate, driven candidates to help us bring our cherished family traditions to a new generation.

About the Role

The ideal candidate will have an immediate connection to our Core Ingredients: Crunchy Crunchy: We are hungry for excellence.Own It: We think and act as an owner – with appetite, initiative, and responsibility.Connection: We build authentic relationships that foster trust and open communications.Vibrance: We come to work eager and passionate about fulfilling our vision. When we share our work, we share a part of who we are. Mezzetta is searching for an experienced, energetic Executive Assistant to assume high-level ownership of office responsibilities, while also providing administrative support to members of the company's Leadership Team (LT).

Responsibilities

• Manage day-to-day office responsibilties across Larkspur and American Canyon office locations (three), including ordering and stocking supplies, managing various office programs, and creating a workspace that fosters fun and creativity
• Manage the Mezzetta corporate calendar and partner on scheduling critical meetings requiring coordination of broader LT
• Cover logistics and itineraries for major headquarters meetings and leadership events (e.g., Sales AOP Planning, Operations Town Hall, Board meetings)
• Maintain a professional, welcoming, and engaging office environment that supports employee experience and company culture
• Cover logistics and itineraries for major headquarters meetings and leadership events (e.g., Sales AOP Planning, Operations Town Hall, Board meetings)
• Coordinate closely with building management, facilities, and maintenance teams to ensure office functionality and upkeep
• Help maintain organization and communication across teams to support efficient execution of leadership priorities
• Provide supplemental support and coverage for the CEO's Executive Assistant during PTO or other planned absences

Requirements

• The ideal candidate is highly self-motivated, professional, resourceful, and capable of prioritizing responsibilities in a fast-paced corporate environment.
• The ability to exercise sound judgment, maintain confidentiality, and effectively balance multiple priorities is essential.
• Exceptional organizational skills with the ability to prioritize multiple responsibilities while maintaining strong attention to detail.
• Strong interpersonal and relationship-building skills with the ability to interact professionally with executives, employees, board members, vendors, and external partners.
• Excellent written and verbal communication skills.
• Demonstrated ability to exercise discretion and maintain confidentiality with sensitive information.
• Strong judgment, problem-solving capability, and proactive decision-making skills.
• Highly resourceful, adaptable, and capable of working both independently and collaboratively.
• Able to remain calm and effective in a fast-paced, high-demand environment.
• Strong customer service mindset and responsiveness.
• Forward-thinking and solutions-oriented approach with the ability to anticipate needs and improve processes.
• Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, SharePoint).
• Experience with expense management, travel coordination, and office/vendor management preferred.
• AI proficiency (Claude, ChatGPT, etc.)

Qualifications

• Bachelor's degree preferred or equivalent professional experience.
• 5–10 years of experience supporting executives, leadership teams, or corporate office operations.
• Prior experience managing office operations, events, or employee engagement initiatives strongly preferred.

Skills

• Experience supporting C-level executives or senior leadership teams preferred.

Benefits

Our Commitment to an Inclusive Workplace: At Mezzetta, we embrace diversity and strive to create an inclusive environment where you know you belong. Part of that commitment includes a zero-tolerance policy and being an Equal Opportunity Employer that prohibits discrimination and harassment of any kind. All of us share in the responsibility of fulfilling this commitment and creating a culture where our team can thrive.

Pay

$130,000—$135,000 USD