Executive Assistant

Responsibilities

• Ensure the smooth running of the office and help improve company procedures and day-to-day operations.
• Partner with HR to update and maintain office policies, as necessary.
• Coincide with the IT department on office equipment.
• Keep management informed by reviewing and analyzing special reports, summarizing information, and identifying trends.
• Responsible for providing comprehensive support to the executive team and offering solutions to problems with a high level of professionalism and confidentiality.
• Responsible for highly confidential data involving employees and internal organizations.
• Act as a point of contact between the executive team and internal and external colleagues.
• Maintain various records and compile pertinent information for the manager’s use.
• Perform administrative/clerical duties for the purpose of assisting the Chief Regulatory Officer and COO in the performance of their work and the efficient operation of the company (copies, scan, file, upload, etc.).
• Provide legal support with document and contract notarization; maintain highly confidential information regarding litigation cases; develop cases by researching and gathering of facts for discovery requests; prepare responses to opposing counsel; participate in meetings with outside attorneys/paralegals on all active cases; track of all legal costs.
• Manage worker compensation, property, and auto insurance policies; ensure national and state compliance with EDD, DOL, etc.
• Process/track New Mexico and Texas property taxes, including exemption submissions, i.e. TCEQ.
• Assist with regulatory compliance issues and tracking with NBB, OSHA, LCFS, EPA, IRS, etc.
• Draft legal documents and contracts.
• Aid with final review of credit applications.
• Offer administrative support to both the Owner and Chief Regulatory Officer by scheduling all internal/external appointments via GoToMeeting/Outlook calendar; supporting with office organization; facilitating office staff computer maintenance and IT support.
• Respond to inquiries for the purpose of providing information and/or direction.
• Aid other office personnel as required in supporting them in the completion of their work activities.

Qualifications

• Bachelor’s Degree or equivalent (Preferred).
• 2-3 years of proven experience as an Administrative Assistant, Legal, or Paralegal (Preferred).
• Proficiency in Microsoft Office, Word, Excel, and Outlook.
• Hightly organized, analytical thinker, self-motivated, and initiated.
• Ability to read, write, and communicate in English.
• Ability to handle multiple tasks to prioritize needs and expedite tasks upon request.
• Must have strong communication and interpersonal skills.

Job Benefits

• 401(k)
• Dental Insurance
• Health Insurance
• Life Insurance
• Paid Time Off
• Tuition Reimbursement
• Vision insurance

Benefit Conditions

• Only full-time employees are eligible.

About the Role

Rio Valley Biofuels, LLC was the first commercial producer of biodiesel in the Southwest. We distribute biodiesel as well as diesel fuels and gasoline in Texas, New Mexico, and the surrounding states. Our feedstocks include a large variety of lipid oil sources including used cooking oil, crude cottonseed, tallow, sunflower, canola, soy, and a number of others.

We Are Environmentally Friendly:

• We use all processes possible to eliminate environmental waste.
• Our process for making biodiesel produces ZERO hazardous waste.
• We recycle all our coproducts in efficient and profitable ways.

“Our number one priority is SAFETY.”

Schedule

8:00 AM - 5:00 PM on Monday, Tuesday, Wednesday, Thursday, Friday

Department

Operations