Executive Assistant

About the role

MemryX is looking for an Administrative / Executive Assistant to provide high-level administrative and operational support to the CEO while helping maintain efficient day-to-day office operations at our Ann Arbor headquarters.

Responsibilities

• Provide dedicated executive support to the CEO, including complex calendar management, meeting coordination, and prioritization of competing demands
• Manage scheduling on behalf of the CEO, including internal meetings, external partner meetings, investor discussions, and customer engagements
• Cook up and reconcile expense reports and ensure timely submission and tracking of reimbursements
• Serve as a gatekeeper for the CEO’s time by managing meeting requests, prioritizing communications, and ensuring alignment with business priorities
• Cook up executive meetings, leadership team meetings, board-related logistics, and company events as needed, including agendas, meeting materials, and follow-up action items
• Support preparation of presentations, reports, correspondence, and other business materials
• Aid in the preparation of confidential and sensitive information while maintaining a high degree of discretion and professionalism
• Manage day-to-day office operations for the Ann Arbor headquarters, helping ensure the office runs efficiently and professionally
• Coordinate office vendors, supplies, deliveries, facilities-related needs, and workplace organization
• Partner cross-functionally with internal teams including HR, Finance, Operations, and Leadership to support administrative initiatives
• Help organize company events, leadership offsites, employee meetings, and special projects
• Anticipate executive and office needs proactively, identifying opportunities to improve efficiency and streamline processes
• Provide additional administrative support and special project coordination as assigned

Requirements

• 5+ years of experience supporting senior executives, C-suite leaders, or executive teams in an Executive Assistant, Administrative Assistant, or similar role
• Experience supporting fast-paced environments, preferably within a startup, technology, semiconductor, or high-growth company
• Strong experience managing complex calendars, travel coordination, meeting logistics, and executive priorities
• Exceptional organizational skills with exceptional attention to detail and ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills with a high level of professionalism
• Ability to handle confidential and sensitive information with discretion and sound judgment
• Demonstrated ability to work independently, anticipate needs, and solve problems proactively
• High level of proficiency with Microsoft Office, Google Workspace, calendar management tools, expense systems, and video conferencing platforms
• Strong interpersonal skills and ability to interact effectively with executives, employees, external partners, customers, and investors

Qualifications

• Must be able to work onsite at MemryX’s Ann Arbor, Michigan office

Skills

• Strong organizational and communication skills
• Proficiency with Microsoft Office, Google Workspace, calendar management tools, expense systems, and video conferencing platforms
• Ability to handle confidential and sensitive information with discretion and sound judgment
• Proven ability to manage multiple priorities and meet deadlines
• Strong interpersonal and problem-solving skills

Benefits

• Comprehensive medical, dental, and vision coverage
• Matching 401(k)
• Equity incentive packages
• Company-paid life insurance coverage for all employees
• Unlimited paid time off
• Generous paid parental leave
• Growth and learning opportunities, including tuition reimbursement and professional development support
• Potential for advancement in a growing organization