Executive Assistant

About the role

You will collaborate with your Partners to optimize their time, create trust-based relationships within their network while building your own, and deliver high-quality products.

The Partners’ network includes their clients, teams, practices, and internal colleagues. You will build ongoing rapport with your Partners, their clients, client assistants, internal colleagues, your Executive Assistant (EA) team and other EAs globally. You will act as an informed representative for the Partners when interacting with clients, internal and external customers, and others, while maintaining the confidentiality of highly sensitive information.

Responsibilities

• Organize, strategically manage, and maintain detailed and complex calendars for Senior Partners and other team members.
• Plan and coordinate client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as send out reminders.
• Coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.
• Track and manage all incoming communications, respond to correspondence that does not require the personal attention of the Partner, and assume responsibility for planning, organizing, and executing major projects with minimal guidance.
• Act as an informed deputy, interact with clients and other key stakeholders whose goodwill and respect are critical to the Partners and the firm, foster strong relationships with clients and their administrative contacts, and collaborate with Executive Assistant Managers and department members to ensure smooth workflow, timely actions, and adherence to deadlines.
• Organize and maintain all client and internal files using the firm's authorized system, provide backup coverage as needed, and coordinate events for both internal and external initiatives.
• Prepare and submit timesheets and expenses in accordance with deadlines, manage and monitor client accounting statements and invoices upon request, and handle miscellaneous tasks such as printing, copying, mailing, and other duties as assigned.

Requirements

• A continuous learning environment with structured programs to help you grow while creating an environment where feedback is clear, actionable, and focused on your development.
• A voice that matters, making a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity.
• A global community with colleagues across 65+ countries and over 100 different nationalities, fueling creativity and helping us come up with the best solutions.
• An exceptional benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.
• A competitive salary (based on your location, experience, and skills).
• Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset.
• Strong typing and proofreading skills; ability to produce professional documents quickly and accurately.
• Computer literacy, including strong email and calendaring skills.
• Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality.
• Strong technical skills, including proficiency in PowerPoint, Word, and Excel.
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently.
• Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment.
• Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts.
• A highly professional presence in person, on telephone, email, and all other work-related communications platforms.
• Ability to prioritize and manage multiple workstreams.

Qualifications

• In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.
• A continuous learning environment with structured programs to help you grow while creating an environment where feedback is clear, actionable, and focused on your development.
• A voice that matters, making a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity.
• A global community with colleagues across 65+ countries and over 100 different nationalities, fueling creativity and helping us come up with the best solutions.
• A competitive salary (based on your location, experience, and skills).
• Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset.
• Strong typing and proofreading skills; ability to produce professional documents quickly and accurately.
• Computer literacy, including strong email and calendaring skills.
• Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality.
• Strong technical skills, including proficiency in PowerPoint, Word, and Excel.
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently.
• Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment.
• Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts.
• A highly professional presence in person, on telephone, email, and all other work-related communications platforms.
• Ability to prioritize and manage multiple workstreams.

Skills

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development.
• A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions.
• Exceptional benefits: In addition to a competitive salary (based on your location, experience, and skills), we offer a comprehensive benefits package, including medical, dental, mental health, and vision coverage for you, your spouse/partner, and children.
• Undergraduate degree preferred
• 3+ years supporting senior level executives or comparable experience
• Outstanding administrative and organizational skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for end product; highly proactive mindset
• Strong typing and proofreading skills; ability to produce professional documents quickly and accurately
• Computer literacy, including strong email and calendaring skills
• Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality
• Strong technical skills, including proficiency in PowerPoint, Word, and Excel
• Ability to expand role beyond responsive support to proactive contributions and ownership for administrative tasks; ability to work independently
• Ability to work efficiently and effectively in a fast-paced, deadline-driven, high-pressure environment
• Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the firm and with client executives and external experts
• A highly professional presence in person, on telephone, email, and all other work-related communications platforms
• Ability to prioritize and manage multiple workstreams

Benefits

• Medical
• Dental
• Mental Health
• Vision

Pay

• Competitive salary (based on your location, experience, and skills)

Schedule

• Fast-paced, deadline-driven, high-pressure environment