Executive Assistant

About the role

The Role: Executive Assistant to Co-Founder
The Location: Palo Alto, CA (5 Days Onsite)
Compensation: $130,000–$150,000 Base Salary DOE + Incredible Benefits
Industry: Space Technology

Responsibilities

• Manage an incredibly dynamic and ever-changing calendar while strategically prioritizing competing requests and business initiatives.
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• Coordinate complex domestic and international travel, creating seamless itineraries and proactively anticipating every logistical detail.
• Partner closely with the Co-Founder to maximize productivity, streamline operations, and ensure priorities remain aligned.
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• Coordinate executive meetings, leadership sessions, investor meetings, board meetings, and company offsites from planning through execution.
• Draft correspondence, prepare presentations, meeting materials, and briefing documents.
• Track action items, drive follow-up, and help ensure critical initiatives continue moving forward.
• Build strong cross-functional relationships while partnering with leaders across the organization to keep communication flowing efficiently.
• Jump into special projects and operational initiatives with a "no task is too big or too small" mentality.
• Provide after-hours support when needed, demonstrating flexibility and a strong sense of ownership.

Requirements

• 5+ years of experience supporting C-suite executives or founders as an Executive Assistant.
• Previous experience working within a fast-paced startup or high-growth technology company.
• Exceptional organizational, project management, and prioritization skills.
• Outstanding written and verbal communication abilities.
• The ability to remain calm under pressure while managing multiple competing priorities.
• Strong business acumen, sound judgment, and the highest level of discretion.
• A proactive, scrappy, and solutions-oriented mindset with the ability to think several steps ahead.
• A genuine willingness to operate with a 24/7 mentality in support of a founder whose schedule extends beyond traditional business hours.

Qualifications

• Bachelor's degree preferred.