Executive Assistant

About the role

The role: Executive Assistant to Senior Executives
The industry: Prominent Finance Firm
The location: NYC
Onsite | 5 Days/Week
Compensation: $140,000–$160,000+ DOE + Bonus + Exceptional Benefits

Responsibilities

• Manage complex, ever-changing calendars across multiple senior executives, balancing shifting priorities with precision and foresight.
• Cook up detailed itineraries, accommodations, transportation, and last-minute changes for domestic and international travel.
• Prepare executives for meetings through agenda management, meeting materials, research, and follow-up action items.
• Serve as a trusted gatekeeper by managing communications, prioritizing requests, and ensuring seamless day-to-day operations.
• Cook up internal and external meetings with senior stakeholders, clients, and business partners.
• Track expenses, process reimbursements, and assist with budget-related administrative tasks.
• Partner closely with other Executive Assistants and cross-functional teams to ensure seamless support across the organization.
• Handle highly confidential information with the utmost professionalism and discretion.

Requirements

• Executive Assistant experience supporting senior executives within finance, private equity, venture capital, investment banking, hedge funds, or similarly fast-paced professional environments.
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously.
• Strong business acumen and excellent judgment.
• Outstanding written and verbal communication skills.
• Proactive, resourceful, and naturally anticipates executive needs before they arise.
• High level of professionalism, discretion, and emotional intelligence.
• Advanced proficiency with Microsoft Office and modern collaboration tools.

Qualifications

• Experience in a similar role is preferred but not required.
• Ability to handle sensitive information with confidentiality.
• Excellent interpersonal and communication skills.
• Ability to prioritize and manage multiple tasks effectively.
• Proficiency in Microsoft Office Suite and modern collaboration tools.

Skills

• Exceptional organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to anticipate and address executive needs proactively.
• Effective communication and interpersonal skills.
• Proficiency in Microsoft Office and modern collaboration tools.

Benefits

• Exceptional benefits package.
• Opportunity to work in a collaborative, high-performing environment.
• Genuine appreciation for administrative excellence.

Pay

$140,000–$160,000+ DOE + Bonus

Schedule

Onsite | 5 Days/Week