Executive Assistant

The role is based in Menlo Park with a hybrid schedule (3 days onsite).

About the role

This is an Executive Assistant position supporting two Partners at a boutique venture capital firm that invests in innovative companies with the potential to create meaningful, lasting impact. The ideal candidate is proactive, highly organized, and energized by a fast-moving investment environment where priorities shift quickly and attention to detail matters. You’ll work closely with accomplished investors, gain exposure to exciting companies and founders, and play an integral role in keeping the Partners and broader team operating at their best.

Responsibilities

• Manage sophisticated and frequently shifting calendars, coordinating priorities and schedules across multiple time zones.
• Organize internal and external meetings, ensuring scheduling and logistics are handled seamlessly from start to finish.
• Oversee domestic and international travel arrangements, including flights, accommodations, visas, transportation, and detailed itineraries.
• Prepare and submit monthly expense reports, maintaining accuracy and timely reconciliation.
• Act as a key point of contact on behalf of the Partners, communicating professionally with investors, board members, executives, and other external stakeholders.
• Keep the firm’s CRM organized and current, maintaining accurate records, documentation, and data.
• Partner with the broader team on administrative needs and day-to-day coordination to help maintain an efficient, well-run office and investment environment.

Requirements

• Highly organized and proactive.
• Excellent communicator with strong attention to detail.
• Thrives in dynamic, fast-paced environments.

Pay

$140K–$150K base (DOE) + bonus + fantastic benefits.

Benefits

Fantastic benefits package included.