Executive Assistant

About the role

This is a highly visible, high-trust role at the center of a scaling organization. Day-to-day responsibilities include providing dedicated support to the Founder, managing a complex and evolving calendar, scheduling priorities, and strategic time management. Own inbox management, help prioritize communications, draft responses, track action items, and ensure timely follow-through. Serve as a strategic thought partner by helping organize priorities, prepare for meetings, and drive accountability across key initiatives. Coordinate domestic and international travel arrangements, including detailed itineraries and last-minute changes. Prepare meeting materials, agendas, presentations, and briefing documents to keep the Founder informed and prepared. Leverage technology, productivity tools, and AI-driven resources to streamline workflows and increase efficiency. Partner closely with the Chief of Staff and the Founder's PA to ensure seamless coverage across professional and personal priorities.

Responsibilities

• Provide dedicated support to the Founder, managing a complex and evolving calendar, scheduling priorities, and strategic time management.
• Own inbox management, help prioritize communications, draft responses, track action items, and ensure timely follow-through.
• Serve as a strategic thought partner by helping organize priorities, prepare for meetings, and drive accountability across key initiatives.
• Cook up travel arrangements, including detailed itineraries and last-minute changes.
• Prepare meeting materials, agendas, presentations, and briefing documents to keep the Founder informed and prepared.
• Leverage technology, productivity tools, and AI-driven resources to streamline workflows and increase efficiency.
• Partner closely with the Chief of Staff and the Founder's PA to ensure seamless coverage across professional and personal priorities.

Requirements

• Experience supporting a Founder, CEO, or senior executive within a startup or high-growth environment.
• Proven ability to partner with high-profile, high-visibility executives and navigate rapidly changing priorities.
• Quick, sharp, and highly responsive - comfortable operating with autonomy at speed.
• Absolute discretion and sound judgment when handling sensitive and confidential information.
• Tech-savvy and quick to adopt new tools, systems, and technologies.
• Strong written and verbal communication skills, with genuine warmth and a good sense of humor.

Qualifications

The ideal candidate should have experience supporting a Founder, CEO, or senior executive within a startup or high-growth environment. They should be proven in partnering with high-profile, high-visibility executives and navigating rapidly changing priorities. They should be quick, sharp, and highly responsive, comfortable operating with autonomy at speed. They should have absolute discretion and sound judgment when handling sensitive and confidential information. They should be tech-savvy and quick to adopt new tools, systems, and technologies. They should have strong written and verbal communication skills, with genuine warmth and a good sense of humor.

Skills

• Exceptional organizational and prioritization skills.
• Strong interpersonal and communication skills.
• Ability to manage multiple tasks and projects simultaneously.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Experience with project management software and tools.
• Knowledge of calendar management and scheduling tools.
• Experience with travel coordination and logistics.
• Ability to handle sensitive and confidential information with discretion.
• Strong attention to detail and accuracy.
• Ability to work independently and under pressure.
• Experience with AI-driven resources and productivity tools.

Benefits

N/A

Pay

$160,000–$200,000+ DOE

Schedule

Onsite 5 days/week