Executive Assistant

About the role

Martin Brûlé Studio is an AD100 firm known for its international perspective and respect for the unpredictability of nature. The studio specializes in interior architecture and design services and operates from offices in New York, Paris, and Montréal.

Key Responsibilities

• Executive & Calendar Management

  • Manage the Creative Director’s calendar, appointments, travel schedules, and meetings across multiple time zones.
  • Anticipate scheduling conflicts and resolve them proactively.
  • Cook up and prepare for internal meetings, client presentations, and site visits.
  • Ensure daily briefing and preparation for all meetings and events.

• Communications & Gatekeeping

  • Act as a primary point of contact for external partners, clients, and collaborators.
  • Draft, proof, and manage correspondence with clarity and professionalism.
  • Maintain discretion with all confidential and sensitive information.
  • Filter, prioritize, and track communications to ensure timely follow-ups.

• Project & Administrative Coordination

  • Support project teams with logistical coordination, including internal deadlines, deliverables, and reporting.
  • Maintain organized digital and physical filing systems, records, and archives.
  • Track key operational and creative milestones to support executive decision-making.
  • Aid in presentation preparation and client deliverables.

• Travel & Events

  • Coordinate domestic and international travel, including flights, accommodation, and on-site logistics.
  • Prepare detailed itineraries, briefing documents, and contacts lists.
  • Support in organizing studio events, exhibitions, or client dinners.

• Studio Operations Support

  • Act as a bridge between leadership and other studio teams to keep communication clear and structured.
  • Monitor key operational workflows to ensure smooth day-to-day function of the leadership office.
  • Aid in budget tracking and vendor coordination as needed.

Qualifications & Skills

• Experience

  • 4+ years of experience in executive support, preferably in creative industries (design, architecture, fashion, or art).

• Skills

  • Exceptional organization, time management, and attention to detail.
  • Excellent written and verbal communication skills.
  • Proven ability to handle sensitive and confidential information with discretion.
  • Proficiency with Google Workspace / Microsoft Office Suite; familiarity with project management tools is a plus.
  • Ability to work across multiple time zones and adapt to shifting priorities.
  • Cultural fluency, with the ability to represent the studio to high-profile clients and collaborators.
  • French language skills are an asset, but not required.

Operations

New York, NY