Executive Assistant

About The CompanyMarcus & Millichap Company (MMC) is a real estate leader and pioneer with a diverse family of companies offering Real Estate Services, Real Estate Investments, and Real Estate Development. Each MMC company is a distinct fusion of real estate specialization and innovation, powered by a culture of loyalty that permeates throughout the Marcus & Millichap organization. To find out more about the Company, visit www.mmcrealestate.com. Please note that we are in a great location, near Caltrain, with excellent restaurants and shops within walking distance. Position OverviewThe Executive Assistant is a strategic partner to senior leadership, responsible for optimizing executive effectiveness, managing high-priority workflows, and driving coordination across stakeholders. This role operates with a high degree of autonomy, judgment, and anticipation in a fast-paced, high-demand environment. The position requires a proactive, highly polished professional who can manage complexity, influence outcomes, and serve as a trusted extension of the executive, while exercising exceptional discretion in handling highly sensitive and confidential information. The position reports to the Chief of Staff and is based at the Company’s headquarters in Palo Alto, CA. Key Responsibilities Executive Operations & Strategic Calendar ManagementOwn and optimize executive calendars to align with strategic prioritiesProactively identify scheduling conflicts, competing priorities, and opportunities for efficiencyEnsure executives are fully prepared with context, materials, and clear objectivesMaintain organized records, files, and documentation systems Executive Meeting, Board & Event LeadershipLead planning and execution of executive, board, and other key leadership meetings, including board and investor interactionsDevelop agendas, coordinate stakeholders, and ensure alignment on desired outcomesDrive follow-through and accountability on key action items Strategic Communication & Stakeholder InterfaceDraft and manage executive communications with a high degree of discretion and judgmentServe as a trusted liaison for sensitive and confidential matters involving senior stakeholders Travel, Expense & Executive Logistics OptimizationOversee complex travel planning with contingency planning and efficiency in mindEnsure logistics maximize executive productivity and minimize frictionMonitor and improve administrative processes related to expenses and logistics Executive Information & Relationship ManagementMaintain and synthesize key executive information, stakeholder insights, and prioritiesManage relationships and ensure continuity across executive interactionsAnticipate next steps and ensure continuity in stakeholder engagement Strategic Projects & Executive EnablementLead special projects and cross-functional initiativesConduct research, build executive-ready presentations, and drive deliverablesIdentify opportunities to improve executive workflows and operating cadence Core CompetenciesJudgment & Executive-Level Decision Making – Makes high-quality decisions in complex situationsOwnership, Accountability & Reliability – Takes full ownership of outcomes and executionExecutive Communication & Influence – Builds trust and influences across stakeholdersProactivity, Anticipation & Adaptability – Anticipates needs and resolves issues proactively QualificationsBachelor’s degree required5 to 8+ years of executive support experience, including senior leadership exposureProven experience supporting complex, high-demand executivesExceptional communication, organizational, and problem-solving skillsProven ability to manage highly sensitive information with discretion, judgment, and professionalism Benefits OverviewThe compensation plan for this role is commensurate with the skills required for the position. As such, it is comprised of a base salary and an annual performance-based incentive, which is determined upon individual and portfolio performance. The Company offers a comprehensive benefits package including: Paid Time Off, Paid Holidays, and Paid Sick Time401k + Employer ContributionMedical (H.S.A./HDHP option + Employer Contribution), Dental, and Vision Plan(s)Flexible Spending AccountsGroup Term Life/AD&D and Voluntary Life/AD&D PlansLong-Term Disability and Long-Term Disability Buy-Up PlansEmployee Assistance ProgramFitness & Wellness ProgramOther Voluntary Plans Depending on the role, other benefits such as commissions, an educational assistance program (tuition reimbursement), a referral program, and/or a car allowance may be applicable.