EXECUTIVE ASSISTANT

Responsibilities

• Provide administrative support to the management team; e.g. travel (domestic and international), expense reporting, calendar, meeting arrangements.
• Greet visitors, ascertain nature of business, and direct visitors to appropriate person.
• Cookinate company-wide activities.
• Manage office furniture needs and assist with office build outs and relocations.
• Maintain inventory of all office supplies, equipment and furniture.
• Run office ledger; assist with budget preparation; monitoring and balancing.
• Assist in office-wide recruiting activities; manage resumes, schedule interviews, solicit feedback.
• Help to conduct new hire orientation; prepare office equipment (key access card, parking permit, I-9 documentation).
• Fire Safety and Safety Committee Member, help to ensure OSHA compliance.
• Manage contract requests.
• Provide additional support as needed.

Requirements

• 5-8 years of administrative experience with proven track record of increasing responsibility and skill development.
• Highly flexible team player with the ability to prioritize and work independently with limited supervision.
• Solid skills in managing office technology and confidential record keeping.
• Strong organizational skills and ability to multi-task.
• Excellent communication and problem-solving skills, ability to work internationally.
• Desire to learn new skills and look for additional opportunities to contribute.
• Proficient technical skills to include but not limited to Microsoft Office Suite (Word, PowerPoint, Excel, and Outlook).

Pay

$130k