EXECUTIVE ASSISTANT

About the role

The EA will assist the COO, CMO, and Commercial team with administrative support, calendar management, and a variety of other tasks. This is an exciting opportunity for an experienced Executive Assistant to become part of a highly-motivated team within a fast-paced, dynamic, and growing organization.

Responsibilities

• Provide direct support to the COO, CMO and Commercial team.
• Responsible for complex calendar management and establishing an open line of communication with the admin team to coordinate meetings for the Executives.
• Manage domestic and international travel with strong attention to detail.
• Coordinate meetings/conferences and provide full logistical support including booking rooms, ordering catering, creating slide decks, and handling IT set up.
• Manage expense reports for Executive.
• Exemplify extreme discretion while preparing confidential documents and correspondence such as letters, emails, PPT’s, etc.
• Work with Legal to create all contracts for the COO, CMO and the commercial team, as well as, all of the clinical study CDAs and CSAs.

Requirements

• 10+ years of experience in a senior executive support role.
• College degree is required, previous C-level support experience is preferred.
• 5+ years of experience supporting a commercial organization.
• Experience working with an administrative team and ability to partner with the administrative staff to work as a cohesive team.
• Excellent written and verbal communication skills.
• Must be articulate, confident, and poised.
• Must be flexible, highly organized, detail oriented and self-directed.
• Ability to network across the organization effectively and develop and maintain working relationships with the entire team.
• Strong planning, organizational, time and project management skills.
• Ability to prioritize and complete multiple assignments and coordinate workflow.
• Ability to handle confidential information with discretion.
• Advanced proficiency in MS Word, Excel, PowerPoint, Concur, and Outlook.
• Must be able to anticipate needs, be proactive, and exercise independent decision-making.

Pay

$150k