EXECUTIVE ASSISTANT

About the role

An experienced and professional Executive Assistant is sought to provide high-level support to a head of department and additional support to other members of the executive team as needed. The position is fast-paced and the incumbent must possess a broad range of skills. The ideal candidate is a professional, driven self-starter and team player who thrives in a changing environment.

Responsibilities

• Provide high-level administrative support to a primary department head.
• Proactively manage multiple calendars, being attentive to priorities and optimal use of time.
• Support contract and finance processes for supported teams.
• Coordinate and arrange all aspects of domestic and international travel.
• Schedule on- and off-site meetings with internal groups and collaborators.
• Manage expense reimbursement requests.
• Create and update reports, presentations and spreadsheets using Excel, PowerPoint, Word and Outlook.
• Interact in a professional manner with collaborators and stakeholders.
• Provide back-up coverage to other support staff when needed.

Qualifications

• Bachelor’s Degree.
• 6+ years in an administrative support role with at least 3 years supporting executives.
• Highly motivated, organized individual who works effectively with minimal supervision.
• Ability to independently drive tasks to completion.
• Prior experience working with a board of directors.
• Ability to maintain a professional demeanor in a fast-paced environment, seamlessly handling and overcoming scheduling demands/conflicts and simultaneous requests.
• Ability to manage constant changes to calendar and travel arrangements.
• Strong interpersonal skills and ability to build relationships.
• Ability to handle details of a highly confidential and critical nature.
• Ability to analyze problems and recommend solutions in an efficient manner.

Pay

$110k