Executive Assistant

Lyric is an AI-first, platform-based healthcare technology company, committed to simplifying the business of care by preventing inaccurate payments and reducing overall waste in the healthcare ecosystem, enabling more efficient use of resources to reduce the cost of care for payers, providers, and patients. Lyric, formerly ClaimsXten, is a market leader with 35 years of pre-pay editing expertise, dedicated teams, and top technology. Lyric is proud to be recognized as 2025 Best in KLAS for Pre-Payment Accuracy and Integrity and is HI-TRUST and SOC2 certified, and a recipient of the 2025 CandE Award for Candidate Experience.

About the role

The Executive Assistant is responsible for providing a high level of administrative support to executives and senior leaders and may support multiple leaders simultaneously. This role will also handle office management functions in Nashville to support our company headquarters.

Responsibilities

• Coordinate appointments, monthly events, team leadership meetings, and new hire onboarding on behalf of leaders
• Own leaders’ calendars and grant access to others appropriately
• Schedule travel both domestic and international; coordinate with travel agency
• Identify accommodations and negotiate contracts for leadership team meetings as well as off-site meetings; coordinate with third parties
• Possess a strong understanding of the expense policy; gather and verify expenses, prepare reports, and submit; review and approve expense reports for other executives
• Process invoices and set up new vendor onboarding
• Prepare correspondence, internal memos, team emails, and overall bridge communication gaps
• Prepare, edit, and distribute presentation materials and documents
• Act on behalf of executive to track down documents, presentation materials, and other information
• Prepare and distribute DocuSign and other documents
• Provide coverage for other Executive Assistants
• Manage company swag to include identification, ordering, and shipping
• Maintain office access codes, building access cards, parking access cards, and parking validation for employees
• Interface with property management regarding building security and office maintenance
• Order office supplies and maintain stock in shared break areas
• Serve as Legal Gatekeeper: Maintain and securely file all original legal documents on site
• Handle Corporate Incoming Mail: Retrieve, sort, scan, and distribute incoming mail, including receiving and handling all express deliveries
• Post job openings as needed in office, for example for immigration purposes

Requirements

• Minimum of ten (10) years experience providing administrative support to senior leaders including executives
• Minimum of five (5) years experience providing administrative support to multiple leaders
• Advanced proficiency using Outlook
• 20% travel required (approximately 3-4 times/year) for company events that require administrative support like Strategic Advisory Board, Onsite leadership meetings
• Demonstrated experience in coordinating third-party executive meetings

Preferred Qualifications

• Minimum of three (3) years experience using expense programs such as SAP, Concur, or similar programs
• Proficient in using other Microsoft suite programs such as PowerPoint
• Ability to work with limited direction and use good judgment
• May need to handle details of a highly confidential and critical nature

Pay

The US base salary range for this full-time position is $40.87 - $61.31 per hour. The specific salary offered to a candidate may be influenced by a variety of factors including but not limited to the candidate’s relevant experience, education, and work location. Please note that the compensation details listed reflect the base salary only and does not include total rewards compensation.