Executive Assistant

Position Summary

Lupin is seeking a highly organized, proactive, and business-focused Executive Assistant to serve as a trusted partner to the President, US Generics. This role is based in Bridgewater, NJ.

Key Responsibilities

• Serve as a trusted partner to the President by managing executive priorities, calendars, schedules, and day-to-day office operations.
• Cook up complex domestic and international travel arrangements, including detailed itineraries and meeting logistics.
• Manage executive calendars and facilitate scheduling across multiple time zones and global stakeholders.
• Prepare executive presentations, briefing materials, talking points, reports, dashboards, and communications.
• Draft and coordinate organizational announcements, speeches, correspondence, memos, and executive communications.
• Plan, coordinate, and support leadership meetings, staff meetings, town halls, and strategic business reviews.
• Develop agendas, capture meeting minutes, track action items, and ensure timely follow-up and execution.
• Collaborate with executive leadership to prioritize initiatives and support key business objectives.
• Research, gather, and analyze information to support decision-making and strategic planning.
• Produce reports, spreadsheets, charts, and presentations for executive review and business updates.
• Maintain short- and long-term meeting agendas, screen requests for executive time, and prepare background materials for meetings.
• Coordinate post-meeting debriefs and communicate outcomes to key stakeholders.
• Process expense reports and reimbursement requests, including international travel expenses and currency conversions.
• Manage visitors, incoming calls, and executive hospitality arrangements.
• Liaise with vendors and coordinate office-related services, including catering, facilities, events, and office support.
• Arrange and support executive participation in conferences, leadership events, and special projects.
• Handle highly confidential information with professionalism, discretion, and sound judgment.
• Perform additional duties and special assignments as needed.

Qualifications and Experience

• Proven experience supporting C-suite or senior executives in a fast-paced corporate environment.
• Minimum 5 years experience of supporting C-Suite leadership.
• Pharmaceutical, Lifesciences, Healthcare experience preferred.
• Exceptional organizational, communication, and relationship-management skills.
• Advanced proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, Excel, and Word.
• Proficiency in systems - Concur Expenses Management, SAP or similar ERP system.
• Strong business acumen with the ability to manage multiple priorities and deadlines.
• Demonstrated ability to maintain confidentiality and exercise independent judgment.
• Highly professional, detail-oriented, and capable of working effectively across all levels of the organization.

Pay and Benefits

The anticipated salary range for this position is $90,000 to $120,000 annually. Actual compensation will be determined based on factors such as relevant experience, qualifications, skills, internal equity, and geographic location. In addition to base salary, Lupin offers a comprehensive benefits package that includes medical, dental, vision, retirement savings plans, paid time off, and other company-sponsored benefits.