Executive Assistant

Key Responsibilities

• Manage communications, including reading emails, answering the phone, and taking messages from and for the CEO
• Manage the CEO’s calendar, including coordinating meetings, scheduling appointments, and responding to communications on the CEO’s behalf
• Support the COO, CTO and CSO
• Respond to general requests
• Cook up travel (domestic and international), including booking travel arrangements and coordinating agendas; manage expense reports
• Synthesize information from multiple sources, prioritize actions, and keep the CEO informed of upcoming commitments and responsibilities
• Liaise with key stakeholders, including other senior management and external partners
• Develop and draft presentations and/or other various documents; prepare the CEO for meetings
• Attend assigned meetings and record and prepare the minutes, including key actions
• Greet guests and visitors
• Aid in planning internal and external events
• Maintain office supplies and inventory
• Organize weekly cleaners
• Manage special projects as needed
• Handle sensitive information with a high level of confidentiality and discretion

Requirements

• 2-3 or more years of experience in supporting a senior executive
• Team-oriented, with excellent verbal and written communication skills and interpersonal skills
• Superior organizational skills and attention to detail
• Able to multitask and prioritize tasks effectively
• Strong problem-solving skills
• Positive and professional attitude
• Ability to exercise discretion with respect to confidential or sensitive information
• High level of proficiency in Microsoft Office Suite and other office management software
• In-person role, with extended hours; work on weekends may be required as necessary to support the CEO’s schedule
• Possible domestic and international travel

Compensation & Benefits

• Compensation level and base salary are competitively structured and thoughtfully determined based on factors such as relevant skills, experience, education, and the scope of the role.
• Comprehensive health coverage: Medical, dental, and vision benefits, with 70% of premiums covered by the employer
• Paid time off: Three (3) weeks per year of vacation
• Retail: Paid holidays: 11 company-recognized holidays
• Parental leave
• Educational reimbursement opportunities to support company objectives, continued learning, and career development

About the Role

Lunar Outpost is an industry leader in space robotics and planetary vehicles, dedicated to creating a sustainable presence in space and driving a positive impact here on Earth. They are seeking a talented Executive Assistant to provide high-level administrative support to their CEO in a fast-paced startup environment.