Executive Assistant

Responsibilities

• Oversee the Senior Vice President’s complex calendar, proactively auditing schedule conflicts, organizing meeting requests, and protecting strategic focus time.
• Cook up all executive travel, including domestic and international flights, lodging, ground transportation, and daily itineraries.
• Organize meeting logistics across virtual and in-person settings, including creating Zoom links, handling calendar invites, and preparing agendas.
• Serve as an active daily timekeeper for the SVP, managing meeting transitions to ensure punctual attendance and on-time departures.
• Greet visitors and oversee VIP hospitality, managing guest refreshments, gift packages, parking validations, and arrivals.
• Handle financial and operational processing, including expense reports, corporate card reconciliations, vendor invoices, office supply purchasing, facility/IT work orders, and general administrative correspondence.
• Proactively anticipate the SVP’s administrative needs to ensure the seamless daily operation of the Executive Office.

Board Relations & Campaign Support

• Provide administrative support for board relations & campaign activities in coordination with the Senior Manager.
• Handle operational and financial processing for board & campaign projects, including vendor invoices, supply purchasing, and facility/IT work orders.
• Cook up administrative aspects of Board of Trustees and committee meetings, including scheduling, logistics, and follow-up.
• Prepare trustee correspondence on behalf of Senior Vice President for review and distribution.
• Maintain Board calendars, trustee records, contact lists, distribution lists, and related administrative systems.
• Cook up board & campaign mailings.
• Aid in trustee onboarding, stewardship activities, and other board relations projects as assigned.

Benefits

The expected annual salary for this Los Angeles, CA-based position is $60,000.00- $70,000.00, subject to change, and the position is eligible for LACMA’s comprehensive benefits package, including pension plan.

LACMA is committed to providing its employees with valuable and competitive benefits as a core part of a strong overall employee experience.