Executive Assistant

LMD Agency (LMD) is an award‑winning, fast‑paced, full‑service marketing and branding agency headquartered in Columbia, Maryland. As a woman‑owned small business operating for over 50 years, LMD provides a wide range of fully in‑house capabilities for brands and businesses in both public and private sectors. The Executive Assistant to the Chief External Affairs Officer provides administrative, clerical, and task‑management support to the federal contract Office of External Affairs (EA), working under Government leadership to manage daily office operations, communications, and workflow across federal contracts. This role is contingent upon LMD being awarded the federal contract.

Responsibilities

• Monitor shared Executive Affairs (EA) email inboxes and SharePoint‑based task‑management systems for incoming taskings, requests, and correspondence.
• Log, track, route, and maintain Executive Affairs taskings in accordance with established standard operating procedures (SOPs).
• Generate routine reports to support leadership awareness, workload management, and disposition of Executive Affairs taskings.
• Support the review, assignment, prioritization, and de‑confliction of taskings under Government direction.
• Coordinate with Executive Secretariat (ExecSec), program offices, and other agency stakeholders to facilitate task‑management workflows and ensure timely completion of assigned actions.
• Assist in processing executive correspondence, informational materials, briefing documents, and other products requiring internal review and approval.
• Proofread correspondence, briefing materials, reports, presentations, and other written products for grammatical accuracy, formatting consistency, and adherence to agency standards.
• Prepare reports, meeting materials, agendas, and other administrative documentation supporting Executive Affairs operations.
• Track leadership commitments, action items, decisions, and engagement activities using agency‑approved tracking systems.
• Schedule meetings, conference calls, and planning sessions, including coordinating calendars, preparing invitations, and distributing meeting materials.
• Participate in planning meetings and document meeting notes, action items, and follow‑up activities.
• Maintain electronic and hard‑copy files, records, and document repositories in accordance with federal records‑management policies and agency procedures.
• Assist with records‑management activities by ensuring documents are properly archived and maintained within SharePoint and other agency systems.
• Provide general administrative and clerical support, including word processing, document formatting, copying, binding, filing, and maintaining office records.
• Coordinate logistics for meetings, workshops, and internal events as assigned.
• Support additional administrative tasks and special projects in support of Executive Affairs leadership.

Qualifications

• Current or obtainable Department of Homeland Security (DHS) Fitness Determination.
• High school diploma or equivalent.
• Minimum of one (1) year of demonstrated experience providing administrative and clerical support in a professional office environment.
• Experience supporting executive offices, project teams, or organizational leadership through administrative coordination and office management.
• Proven ability to perform administrative duties including word processing, research, proofreading and editing, copying and binding documents, maintaining department and client files, preparing expense reports, and coordinating meetings and events.
• Strong organizational skills with the ability to manage multiple assignments and competing priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and commitment to producing high‑quality work products.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Microsoft Teams, and SharePoint.

Preferred Skills and Experience

• Experience supporting federal agencies.
• Familiarity with Executive Secretariat (ExecSec) operations, task‑management systems, or executive correspondence processes.
• Experience supporting senior executives or leadership teams in an administrative capacity.
• Knowledge of federal records‑management and document‑control procedures.
• Experience coordinating meetings, maintaining calendars, and supporting executive scheduling.
• Familiarity with SharePoint‑based workflow systems and Microsoft Power Platform tools.
• Ability to exercise sound judgment, maintain confidentiality, and work effectively in a fast‑paced executive office environment.

Benefits

• Health Insurance with HRA plan
• Dental Insurance
• Vision Insurance
• Short‑Term Disability Insurance
• Term Life and AD&D Insurance
• Voluntary Critical Illness, Accident, Hospital, and Pet Insurance
• 12 paid holidays
• Vacation leave
• Sick leave
• Personal days
• Volunteer time off
• Bereavement leave
• Parental leave
• 401(k) with profit sharing
• Flexible Spending Account (FSA) and Dependent Care Account (DCA) plans
• Remote‑work expense reimbursement
• In‑person & virtual team building and training

Pay

Salary range: $47,000 – $62,000 USD per year (Arlington, VA).

Location: On‑site position in Arlington, VA.
Employment type: Full‑time, contingent upon contract award.