Executive Assistant

About the role

Lincoln International is seeking an Executive Assistant to join its rapidly growing team. The Executive Assistant will be responsible for supporting a team of investment bankers and performing other administrative responsibilities. The Executive Assistant should have relevant professional experience, be entrepreneurial, poised, and able to deal with many different people both inside as well as outside the firm. The individual should exercise considerable discretion and independent judgment and handle outside contacts with finesse and diplomacy.

Responsibilities

• Provide day-to-day administrative support to a team of investment bankers, including complex calendar management, meeting coordination, travel and expense management
• Coordinate domestic and international travel, including flights, hotels and ground transportation, and process expenses through Concur
• Develop a strong understanding of the Valuations & Opinions Group and the engagement lifecycle in order to anticipate team needs and provide effective support
• Maintain accurate engagement, contact and meeting information in Salesforce, including tracking engagement progress, entering notes and supporting marketing lists
• Research companies and contacts to support active engagements and post-close marketing initiatives
• Assist with invoicing and aged receivable follow-up
• Prepare and edit Microsoft Word documents, PowerPoint presentations and Excel files
• Coordinate with professionals across Lincoln’s U.S. and international offices to schedule meetings, conference calls and interviews and facilitate the delivery of presentation materials
• Handle internal and external inquiries professionally and exercise discretion when working with confidential or sensitive information
• Take ownership of administrative projects and other responsibilities as needed

Requirements

• Minimum of 5 years of comprehensive administrative experience supporting senior executives, preferably in professional services, financial services or investment banking
• Bachelor’s degree
• Demonstrated ability to manage complex calendars, domestic and international travel, and a high volume of competing priorities
• Strong proficiency in Microsoft Office Suite; experience with Salesforce and Concur, or similar systems
• Proactive, resourceful and able to complete assignments independently with sound judgment and minimal supervision
• Excellent written and verbal communication skills with a professional, service-oriented approach
• Exceptional attention to detail, organization and follow-through
• Strong time management and prioritization skills with the ability to perform effectively in a fast-paced, deadline-driven environment

Schedule

Regular working hours are 8:30 am to 5:00 pm with a 30-minute lunch break. Willingness and ability to work overtime is necessary.

Pay

The pay range for this role is $60,000–$80,000 on an annual basis. This is the lowest to highest salary Lincoln International in good faith believes it would pay for this role at the time of this posting. The range may be modified in the future and is only applicable for jobs to be performed in Illinois. An employee’s pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, revenue-based metrics, and business or organizational needs. This job is also eligible for bonus pay.