Executive Assistant

Lincoln Avenue Communities (LAC) is a leading, mission-driven real estate private equity firm dedicated to strengthening communities through the development and preservation of affordable housing. As a vertically integrated developer, investor, and long-term operator, LAC delivers sustainable, high-quality homes to lower- and moderate-income individuals, seniors, and families across 33 states. With a growing portfolio of more than 200 properties and 30,000+ homes, LAC is committed to long-term impact, operational excellence, and resident well-being. The firm is recognized as an industry leader, ranked No. 1 on Affordable Housing Finance's 2025 AHF 50 list of top developers.

About the Role

LAC is seeking an experienced, polished, and highly adaptable Executive Assistant to support our corporate executive team members. This high-touch, high-visibility role is ideal for someone who thrives in a fast-paced environment, enjoys staying ahead of priorities, and takes pride in keeping complex workflows moving smoothly. You will work closely with senior leadership, their support team, and a collaborative group of Executive Assistants to ensure seamless operations across the firm.

As a trusted partner to a busy deal team, you will bring structure to shifting schedules, help executives stay focused, and ensure critical work progresses efficiently. This role offers meaningful exposure to the business, supporting a team at the center of development activity and gaining insight into how deals move from start to finish within a mission-driven, growing organization.

A key responsibility will be driving deal closings by coordinating legal documentation, managing electronic and wet signatures, and supporting notarization to keep transactions on track. This position reports to a Vice President and is based at our headquarters in Santa Monica, CA. Our office follows a hybrid schedule, requiring 4 days per week in the office.

Candidates with Executive Assistant experience in Financial Services, Private Equity, or Real Estate Development will be prioritized. A California Notary Public commission is a major plus; willingness to obtain one is required (LAC will sponsor this).

Responsibilities

• Manage complex, high-volume calendars and scheduling through Microsoft Outlook, balancing shifting priorities and competing demands.
• Review and manage executive inboxes, including filing emails, tracking follow-ups, drafting correspondence, and responding on executives' behalf with professionalism and discretion.
• Coordinate and obtain electronic and wet signatures for legal and time-sensitive documents across the firm.
• Drive deal closings by managing documentation workflows, notarization needs, and execution deadlines in collaboration with the Executive Assistant team.
• Coordinate internal and external meetings, team events, and other key touchpoints.
• Track reports, maintain files, and capture meeting notes and follow-up items.
• Organize and submit expense reports accurately and on time.
• Arrange business travel, including itineraries, agendas, and supporting logistics.
• Conduct research and manage special projects as needed.
• Provide backup support for the broader Executive Assistant team.
• Assist with occasional light personal tasks, such as travel arrangements or reservations.
• Use Gen AI tools thoughtfully to draft communications, summarize information, organize content, and streamline administrative work while maintaining accuracy and confidentiality.
• Take on additional responsibilities and special assignments as needed.

Requirements

• Exceptional attention to detail and ability to manage deadlines in a fast-moving environment.
• Proactive, solutions-oriented mindset with the ability to anticipate needs.
• Strong initiative and ability to work independently while aligning with executive priorities.
• Excellent written and verbal communication skills, with confidence to draft and respond to emails on behalf of executives.
• Comfort managing executive inboxes with discretion, professionalism, and sound judgment.
• Experience or comfort using Gen AI tools to improve efficiency, organization, and output, paired with strong judgment around accuracy and confidentiality.
• Sharp, polished, and highly professional presence.
• Positive attitude, strong sense of ownership, and willingness to assist wherever needed.
• Service-oriented approach and enthusiasm for supporting a high-performing team.
• Strong organizational skills and ability to juggle multiple priorities without losing sight of details.
• Collaborative style and ability to build strong relationships across teams and levels.
• Flexibility, adaptability, and ability to remain calm and effective in a fast-paced environment.
• High level of discretion and ability to handle confidential information with care.

Qualifications

• 5+ years of Executive Assistant experience, preferably supporting senior leaders in finance, private equity, real estate development, or a similarly fast-paced industry.
• Associate's degree required; Bachelor's degree strongly preferred, or equivalent combination of education and experience.
• California Notary Public commission is a major plus; willingness to become a Notary Public is required.
• Highly proficient in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint.
• Experience managing complex calendars, travel, expenses, and document workflows.
• Experience supporting document execution processes, including legal documents requiring signatures and notarization, is strongly preferred.
• Proven ability to handle sensitive information and communicate on behalf of executives with sound judgment and professionalism.

Benefits

• Semi-annual performance-based bonuses.
• 100% covered medical, dental, and vision insurance (including family/dependents).
• 401(k) plan with company matching and no vesting period.
• Life and disability insurance.
• Generous paid time off, paid holidays, and sick time.
• Paid parental leave.
• Engaging company events and team-building experiences.
• Career-building learning programs and development opportunities.
• Complimentary daily lunch for on-site employees.
• On-site gym access for Santa Monica employees.

Pay

The expected salary range for this position is $115,000 - $120,000 per year, based on qualifications and experience.

Schedule

This role is based in Santa Monica, CA, and follows a hybrid schedule requiring 4 days per week in the office.