Executive Assistant

Welcome to Lincoln Avenue Communities (LAC)—a leading, mission-driven private equity real estate firm dedicated to strengthening communities through the development and preservation of affordable housing. As a vertically integrated developer, investor, and long-term operator, we deliver sustainable, high-quality homes to lower- and moderate-income individuals, seniors, and families across 33 states. Our growing portfolio—more than 200 properties and 30,000+ homes—reflects our commitment to long-term impact, operational excellence, and resident well-being.

About the role

LAC is seeking an experienced, polished, and highly adaptable Executive Assistant to support our corporate executive team members. This is a high-touch, high-visibility role for someone who thrives in a fast-paced environment, enjoys staying one step ahead, and takes pride in keeping complex priorities moving. You'll work in close partnership with our senior leadership, their support team, and a collaborative team of Executive Assistants who help support operations across the firm. You'll be a trusted partner to a busy deal team—bringing structure to shifting schedules, helping executives stay focused, and ensuring important work moves forward smoothly and efficiently.

This role is also a strong opportunity for meaningful exposure to the business. You'll support a team at the center of our development activity and gain insight into how deals move from start to finish within a mission-driven, growing organization. A key part of this role will be helping drive deal closings by coordinating a high volume of legal documentation, managing electronic and wet signatures, and supporting notarization needs to keep transactions on track.

This position reports to our General Counsel and is based at our New York City location. Our office follows a hybrid schedule, with a requirement to be in-office 4 days per week (Monday-Thursday).

Responsibilities

• Provide high-level support to our General Counsel, including managing their schedules, coordinating meetings, and preparing necessary materials
• Handle confidential and privileged information with consistent discretion
• Manage heavy calendar and scheduling using Microsoft Outlook
• Review and help manage executive inboxes, including filing emails, tracking follow-ups, drafting professional correspondence, and responding on executives' behalf with professionalism and sound judgment
• Coordinate and obtain signatures—electronic and wet—for legal and other time-sensitive documents across the firm
• Accurately document meeting minutes and related notes
• Arrange business travel, including itineraries and agendas
• Assist executives in staying organized and tracking their task list via project management tools
• Conduct research and manage special projects as needed, demonstrating initiative and problem-solving skills
• Coordinate internal and external meetings, team events, and other key internal and external touchpoints
• Track reports, maintain files, and manage meeting follow-up items as needed
• Organize and submit expense reports accurately and on time
• Provide backup front office support to our Office Manager as needed
• Assist with occasional light personal tasks, such as personal travel arrangements or reservations
• Use Gen AI tools thoughtfully to help draft communications, summarize information, organize content, and streamline day-to-day administrative work while maintaining strong judgment, accuracy, and confidentiality
• Take on additional responsibilities and special assignments as needed

Requirements

• Exceptional attention to detail and a strong ability to manage deadlines in a fast-moving environment
• Proactive, solutions-oriented mindset and the ability to anticipate needs before they arise
• Strong initiative and the ability to work independently while staying closely aligned with executive priorities
• Excellent written and verbal communication skills, with the confidence to draft and respond to emails on behalf of executives
• Comfortably manage executive inboxes with a high level of judgment, discretion, and professionalism
• Experience or comfort using Gen AI tools to work more efficiently, improve organization, and support high-quality output, paired with sound judgment around accuracy, confidentiality, and appropriate use
• Sharp, polished, and highly professional presence
• Positive attitude, strong sense of ownership, and a genuine willingness to jump in wherever needed
• Service-oriented approach and genuine enthusiasm for supporting a busy, high-performing team
• Strong organizational skills and the ability to juggle multiple priorities without losing sight of the details
• Collaborative style and the ability to build strong relationships across teams and levels of the organization
• Flexibility, adaptability, and the ability to stay calm and effective in a fast-paced environment
• High level of discretion and the ability to handle confidential information with care

Qualifications

• 5+ years of Executive Assistant experience, preferably supporting senior leaders in a legal, finance, or corporate real estate environment
• Bachelor's degree required
• New York Notary Public commission is a major plus; willingness to become a Notary Public is required
• Highly proficient in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint
• Experience managing complex calendars, travel, expenses, and document workflows
• Experience managing an executive inbox
• Experience supporting document execution processes, including legal documents requiring signatures and notarization, is strongly preferred
• Proven ability to handle sensitive information and communicate on behalf of executives with sound judgment, discretion, and professionalism

Benefits

• Semi-annual Performance-Based Bonuses
• 100% Covered: Medical, Dental & Vision Insurance (including family/dependents)
• 401(k) plan with company matching & no vesting period
• Life & Disability Insurance
• Generous Paid Time Off, Paid Holidays & Sick Time
• Paid Parental Leave
• Engaging Company Events & Team-Building Experiences
• Career-Building Learning Programs & Development Opportunities
• Complimentary Daily Lunch for On-site Employees

Pay

The expected salary range for this position is $115,000 - $130,000 per year, based on qualifications and experience.

Schedule

This role is based at our New York City location and follows a hybrid schedule, with a requirement to be in-office 4 days per week (Monday-Thursday).