Executive Assistant

About the Role

LightEdge Solutions develops IT solutions that propel businesses forward over the next 10 years, using shared and private/dedicated platforms to streamline operations, improve reliability, and reduce costs. The Executive Assistant provides high‑impact administrative, operational, and communication support to LightEdge’s Executive Leadership Team, enabling executives to operate at scale by orchestrating complex calendars, travel, board materials, executive meetings, and cross‑functional workflows with absolute discretion and a digital‑first, detail‑obsessed approach. The EA partners closely with Sales, Finance, Marketing/MarCom, HR/Talent, Legal, Product, and Operations to keep priorities moving and deliver executive‑level artifacts on time and in brand.

Responsibilities

• Executive Support & Operations
  • Own complex calendar orchestration, meeting logistics, and time‑blocking for competing executive priorities; anticipate conflicts and resolve proactively.
  • Manage end‑to‑end travel (air, hotel, ground, itineraries) and expense reporting with accuracy and timeliness; optimize travel within budget constraints.
  • Track deliverables, deadlines, and follow‑ups for the executive(s); create reminders, checklists, and weekly status to streamline workflow.
• Board, Investor, and Leadership Materials
  • Prepare, proof, and coordinate executive presentations, pre‑reads, and briefing documents for executive meetings using approved LightEdge templates.
  • Consolidate inputs from cross‑functional leaders; ensure version control, data accuracy, and on‑time distribution of materials.
• Meeting Excellence
  • Draft agendas; capture decisions, action items, and owners; circulate minutes and follow‑up trackers; monitor progress and escalate risks.
  • Coordinate executive roundtables and advisory sessions (CAB/PAB/Analyst briefings) in partnership with Marketing/Events; support SKO, Presidents Club, and executive retreats as needed.
• Cross‑Functional Coordination
  • Serve as the first point of contact and liaison between the executive(s) and internal/external stakeholders; triage requests and protect time.
  • Partner with Marketing/Comms to ensure brand‑compliant communications (PowerPoint, letterhead, email signature) and with HR/Talent for interview scheduling and onboarding touchpoints.
• Process & Tools
  • Improve administrative processes (templates, checklists, automation) to reduce cycle time and errors; maintain executive SOPs and playbooks.
  • Use Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint), expense/travel platforms, and collaboration systems; uphold document hygiene and secure sharing aligned to brand guidelines.
• Confidentiality & Compliance
  • Handle sensitive information with absolute discretion; follow company policies and brand standards for documents and communications.

Qualifications

• 5–7+ years of experience as an Executive Assistant supporting C‑level or senior executives in a fast‑moving, growth‑oriented environment.
• Expert calendar, travel, and expense management; strong written communication, proofreading, and presentation support skills.
• Proficiency with Microsoft 365 and virtual collaboration (Teams/SharePoint/OneDrive); comfort with branded templates and executive‑ready formatting.
• High integrity, sound judgment, and ability to manage confidential information.
• Experience coordinating board materials and executive offsites; familiarity with sales leadership rhythms (QBR/SKO) and partner/customer executive meetings.
• Background supporting multiple executives simultaneously; process improvement or project coordination experience.

Competencies

• Anticipation & Ownership: Proactive problem‑solver who sees around corners and closes loops without being asked.
• Communication Excellence: Clear, concise, executive‑level writing and interpersonal presence; adept at summarizing and escalating.
• Organization & Detail: Meticulous with calendars, logistics, and artifacts; strong version control and documentation discipline.
• Speed & Adaptability: Thrives in dynamic priorities and tight deadlines; maintains composure and quality.

Work Environment & Tools

Hybrid; occasional travel to executive meetings, offsites, SKO, or partner/customer events as needed. Work products must adhere to LightEdge brand standards and use approved templates.