Executive Assistant

Position Number: S76230 | Grade: 9 - 40 | Salary range: $56,030-$68,190 (subject to change based on experience, skills, and qualifications)

About the Role

As Executive Assistant to the Senior Vice President, you will manage the administrative command center of Lehigh University’s Division of Finance and Administration. This high-trust role pairs sharp diplomatic acumen and institutional perspective with absolute operational precision, directly impacting the university’s world-class education and research.

Responsibilities

• Serve as a proactive strategic partner to the VPFA, managing a complex executive calendar to ensure time allocation aligns with divisional priorities and institutional goals.
• Oversee daily office operations and actively participate on the executive leadership team, contributing to divisional strategic planning, goal-setting, and operational excellence.
• Act as the VP’s primary diplomat and gatekeeper, managing high-stakes internal and external relationships, complex travel, and confidential communications with exceptional discretion.
• Serve as the strategic liaison for three Board of Trustees committees (Finance, Audit, and Campus Operations & Planning), managing agendas, briefing materials, official minutes, and action-item tracking across three annual cycles.
• Lead project management for high-visibility VP initiatives, owning milestone tracking, agenda design, presentation deck development, and meeting execution.
• Draft, edit, and manage high-level executive reports, presentations, and division-wide announcements, partnering with the Director of Communications to maintain a unified institutional voice.
• Foster collaborative relationships across university departments to align the Finance and Administration division with broader campus goals.
• Exercise exceptional discretion when handling sensitive institutional data and communicating on behalf of the Vice President.
• Oversee executive expense management and credit card approvals, serve as a liaison to banking partners, and provide backup for daily treasury processing, reconciliations, and internal audits.
• Manage divisional HR processes, facilitating key search, recruitment, and promotion request workflows and approval pipelines.
• Deliver high-level administrative support across core functions, ensuring operational compliance, account administration, and process efficiency.

Qualifications

• High School Diploma or GED; Associate’s or Vocational/Technical Degree in Business Administration preferred.
• Five to eight years of relevant work experience.
• Active Pennsylvania Notary Public certification or commitment to complete certification upon hire.
• Expertise in Google Suite or MS Office Suite; familiarity with project management and collaboration tools.
• High level of professionalism, discretion, confidentiality, adaptability, and proven ability to support a busy senior leader.
• Demonstrated critical thinking, problem-solving, and strong interpersonal and writing skills for liaising with senior leaders and external partners.
• Exceptional multitasking, time management, and project management abilities.
• Understanding of university finance, operations, and governance structures.

Benefits

• Strong retirement contributions.
• Comprehensive health coverage.
• Generous paid leave.
• Meaningful tuition benefits for employees and eligible dependents.

Special Considerations

• This position requires on-campus work; remote work is not permitted.
• Successful completion of standard background checks, including social security verification, education verification, national criminal background checks, motor vehicle checks, PATCH, FBI fingerprinting, Child Abuse Clearance, and credit history.