Executive Assistant

About the Role

We are looking for a proactive, organized, self-starter with excellent communication and people skills who is passionate about building & driving a cohesive team culture and is highly engaged in partnering with their leaders to support key priorities. The Executive Assistant (EA) team partners with executives, offering high-quality tactical and thoughtful support to their leader(s) and teams. In this role, you will work closely with your leaders to look ahead to plan and organize calendars, meetings, meeting prep, events, travel, and more. A great fit will also strive to proactively and deeply understand the organization's needs, advocating for cultural improvements, nurturing relationships, and driving work to impact the health of their teams. The EA team delivers detail-oriented day-to-day management of calendars, meeting materials, team support, and facilitation. A successful candidate will be eager and able to partner with the team and deliver successfully against high standards.

Responsibilities

• Support up to 6 SVP/VP level leaders across the organization
• Manage complex executive calendars, balancing competing priorities
• Drive cultural engagement within your organization and site
• Execute high-quality event planning for large meetings, off-site and team motivation events, and holiday events
• Attend, prep, and manage senior staff meetings as an active member, including full participation and deliverables
• Manage the administrative support with financial processes (PO creation/accruals, check-requests, expense report(s), etc.)
• Support onboarding for new hires reporting to your leader(s)
• Communicate clearly and comfortably across multiple mediums with varying levels of seniority
• Coordinate complex international and domestic travel
• Other miscellaneous administrative responsibilities

Qualifications

• Critical thinking & problem solving: Proven, demonstrated critical thinking and problem-solving skills to drive progress and get ahead of your leader(s)
• Ability to leverage technology to drive efficiency
• Great communication: Communicate clearly, at multiple levels and with diverse audiences
• Team player: Work collaboratively and comfortably with teams–across all seniority levels. Collaborate with and support peer EAs
• Nimble: Flexible and responsive as schedules, priorities and business landscapes change and comfort managing through ambiguity
• Proactive/Self-starter: Thinks two steps ahead, anticipating the needs of your executive and preparing for those needs without explicit direction
• Professional: Operate professionally and thoughtfully as an extension of the executive brand. Use discretion in handling details of a highly confidential and sensitive nature
• Exercise excellent judgment within areas of responsibility and understand and demonstrate LegalZoom's core values and ability to keep sensitive information confidential
• Organized & detail driven: Organize and provide a business environment to enable leaders to focus on high-impact responsibilities; utilize tools and time-management skills to prioritize and handle multiple tasks in a fast-paced environment with the utmost attention to detail
• Fast learner: Has a desire and drive to learn new things and quick to acclimate and learn when needed

Pay

The salary range for this role is $68,200-$109,100 (plus bonus and equity). Actual compensation offered will depend on several factors including but not limited to: geographic location, work experience, education, skill level, and/or other business and organizational needs. In addition, an annual bonus, incentive bonus and/or restricted stock units may be provided as part of the compensation package.

Benefits

• Medical, Dental, Vision Insurance
• 401k, With Matching Contributions
• Paid Time Off
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Short-Term/Long-Term Disability Insurance
• Plus other wellness benefits to include: Fertility, Mental Health, One Medical