Executive Assistant

About the role

This is an opportunity to showcase your ability to anticipate a business owner's needs, exceptional organizational skills, and adaptability across a broad spectrum of dynamic duties. As Lab Alley continues to scale, our Chief Visionary Officer and Co-Founder drives brand vision, physical footprint expansion—including production automation buildout—and the company's public profile, from press and industry recognition to community leadership. This role serves as the CVO's right hand: a trusted Executive Assistant to manage the calendar, keep priorities aligned across a wide range of commitments, and make sure nothing falls through the cracks. It's a fast-paced, in-person role for someone who moves quickly, is responsive, communicates clearly, and is comfortable being the go-to person for a highly visible, fast-moving executive.

Responsibilities

• Core: Anticipate Executive Needs – proactively identify potential conflicts or risks and resolve issues before they impact business priorities.
• Calendar & Travel Management: Proactively manage the CVO's calendar, travel, and daily schedule across business, press, and community commitments, adjusting quickly as priorities shift.
• Project Ownership & Execution: Lead CVO special projects from concept to completion, tracking timelines and deliverables while keeping cross-functional teams aligned with her vision and resolving roadblocks quickly.
• Meeting Preparation & Administration: Prepare materials, take minutes and attend meetings on the CVO's behalf when requested.
• Real Estate & Build-Out Projects: Partner with architects, contractors, and designers on physical expansion and production automation projects.
• Vendor & Budget Oversight: Manage quotes, timelines, and budgets across build-outs; negotiate contracts and maintain long-term supplier relationships.
• Procurement & Accountability: Oversee procurement of furniture, fixtures, and equipment (FF&E) for new spaces, ensuring all vendors are held strictly accountable to deliverables.
• Brand, Sustainability & Public Profile: Drive networking follow-ups from industry events, WBENC functions, Inc., and ABJ community activities.
• Event Logistics: Oversee event planning logistics (scheduling, vendor coordination, run-of-show) alongside Marketing and PR.
• Brand & Sustainability Asset Management: Collaborate with the CVO, Marketing, and internal stakeholders on trademark administration, brand asset organization, and sustainability partnerships.

Qualifications

• Must-Haves:
  • 2+ years of proven experience supporting high-level executives in a fast-paced environment.
  • Deep instinct for anticipating a business owner's needs—highly responsive, proactive, and solutions-oriented by nature.
  • Calm under pressure and quick to grasp new directions, operating independently while confidently setting and holding vendors and contractors accountable.
  • Exceptional organizational, written, verbal, and prioritization skills with an unwavering commitment to discretion and confidentiality.
  • Proficiency with Microsoft Office Suite, Google Workspace, and video conferencing platforms.
  • Demonstrated ability to quickly adopt new technologies, including AI-powered productivity tools.
  • Passion to organize chaos and welcomes and adapts to feedback.
• Nice-to-Haves:
  • Bilingual in Spanish/English.
  • Prior experience in ecommerce or regulated products.
  • PMP certification or formal project management training.
  • Interest or familiarity with sustainability initiatives.

About Lab Alley

Lab Alley is on a mission to make buying essential, natural, and high-purity chemicals effortless. Often called the "Amazon for Chemicals," our digital-first platform lets you order online in minutes with transparent pricing, real-time inventory, and instant compliance access—all backed by 99.5% on-time delivery and 98.9% inventory accuracy. Free from quote delays, salespeople, or fulfillment guesswork, our platform is built around how you want to work—so you can stop chasing suppliers and focus on running your business. Lab Alley is a founder-led essential chemical e-commerce company based in Austin, Texas.

Our core values are an integral part of our success defining who we are. We bring our core values to life in everything we do at Lab Alley. Therefore, every hire is aligned with our core values:

• CARE: We care about people and take pride in our work.
• COMMITMENT: We believe success is characterized by our commitment to continuous improvement.
• GENUINE: We believe in being real, authentic, and direct with those around us.
• GROWTH: Lab Alley encourages continual learning and leads with curiosity.
• INITIATIVE: To be successful, we always strive to make things happen!
• INNOVATION: Lab Alley is driven by a relentless pursuit of innovation, constantly seeking new ideas, technologies, and approaches to enhance the experiences of our customers.
• WORK ETHIC: We believe a strong work ethic is about being fully engaged, resilient, and focused on tasks to ensure each project receives attention and consideration.

Beyond our work, we believe in giving back. With every purchase made through our e-commerce website, we partner with Ecodrive to plant a tree, contributing to a healthier planet and improved socio-economic conditions.

Benefits

• Comprehensive benefits: Medical, Dental, Vision, Short Term Disability, Life & Accidental Death & Dismemberment, Supplemental Health Insurance, Wellness Program, Employee Discount Program.
• Financial & time off: 401k, Paid Time Off.
• Growth opportunities: Organized team events, professional development, and clear career growth paths.