Executive Assistant

About the role

Koya is always looking for curious and passionate individuals who want to join a fast-paced team for a career in transforming venous and lymphatic care through innovative people-centric technologies that improve lives and empower self-care. Koya values integrity, humility, hard-work, camaraderie, and fun. We offer a base + bonus compensation package, and a competitive benefits program. Job Summary: Koya Medical has an immediate need for a full-time, highly skilled and experienced Executive Assistant who will play a pivotal role in supporting a high-growth, fast-paced organization in the early commercialization phase. This position will report to the Director of Human Resources. The role is full time, exempt and located at our Dallas, TX Facility.

Responsibilities

• Maintains the CEO’s calendar by planning and scheduling meetings, conferences, teleconferences, and travel.
• Coordinate domestic and international business travel for the CEO, including flights, hotels, ground transportation, meeting logistics, and detailed itineraries.
• Monitor travel changes, cancellations, delays, and other unexpected issues and proactively resolve problems.
• Maintain records of travel expenses, confirmations, and related documentation.
• Coordinates quarterly board of directors’ meetings and helps to organize team meetings and travel (e.g., National Sales Meeting).
• Welcomes guests and customers to the facility by greeting them, in person or on the telephone, and answering or directing inquiries.
• This role requires exceptional organization, sound judgment, discretion, attention to detail, and the ability to anticipate needs in a fast-paced, growth-oriented environment.
• In addition to executive support, this position will lead and coordinate a wide range of company events, executive meetings, leadership gatherings, employee events, and special projects.
• Coordinate event logistics including venues, catering, entertainment, transportation, decor, technology, registration, communications, and vendor management.
• Orders and replenishes snacks for the facility and also acts as the backup to the Office Services Coordinator.

Qualifications

• Bachelor’s degree preferred, but not required.
• Three to five years of administrative experience.
• Three to five years of executive assistant experience.
• Experience managing multiple calendars.
• Experience booking travel.
• Strong event planning and project management experience.
• Strong attention to detail and follow through.

Skills

• Written and verbal communication skills.
• Reporting skills.
• Scheduling.
• Computer software skills.
• Organization skills.
• Time management skills.
• Presentation skills.
• Travel logistics.
• Continuous Improvement.
• Problem Solving.
• Service Focus.
• Collaboration & Team.
• Communication.
• Change Agility.
• Mission & Vision Focus.
• Stewardship.
• Microsoft Office Suite, Adobe, Salesforce CRM, etc.

Benefits

We offer a base + bonus compensation package, and a competitive benefits program.

Pay

The Pay Range For This Role Is 60,000 - 65,000 USD per year (Hy